Administrative & Scheduling Coordinator

• 401(k)
• Bonus based on performance
• Competitive salary
• Health insurance
• Training & development

• Punctual reliable and ready to work daily.
  
  
• Proficiency in office technology: Computers Microsoft Office (Word Excel Outlook Teams) and general scheduling software.
  
  
• Ability to quickly learn and adapt to new systems as the company grows.
  
  
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
  
  
• Effective verbal and written communication skills.
  
  
• Professional courteous and customer-focused on the phone and in emails.
  
  
• Proactive problem-solving skills and ability to take initiative when appropriate.
  
  
• Willingness to assist in various administrative and scheduling tasks as needed.
  
  

• Assist with scheduling and managing appointments for quotes installations cleanings and service follow-ups.
  
  
• Help coordinate scheduling with field crews ensuring efficiency and clear communication.
  
  
• Confirm appointments with customers and provide necessary details before the visit.
  
  
• Support adjustments to schedules based on job progress weather conditions and customer requests.
  
  
• Maintain an up-to-date calendar of appointments and job assignments.
  
  

• Answer phone calls respond to customer inquiries and direct calls/messages as needed.
  
  
• Assist in responding to customer emails and voicemails in a timely and professional manner.
  
  
• Support sales staff by confirming scheduled quotes and following up on pending estimates.
  
  
• Help follow up with customers after work completion to ensure satisfaction and address any concerns.
  
  

• Assist with general office duties: filing copying faxing ordering office supplies and maintaining organized records.
  
  
• Support invoicing and payment processing under the direction of the office manager.
  
  
• Help with payroll processing by collecting and organizing necessary information.
  
  
• Assist in drafting proposals job scopes and contracts as needed.
  
  
• Maintain and update the customer database with job details and communication history.
  
  

• Help track and report sales performance as directed.
  
  
• Assist with researching and coordinating marketing campaigns.
  
  
• Help manage email marketing efforts in various platforms.
  
  
• Support company participation in home shows and community events.
  
  

• Provide administrative support to staff as needed.
  
  
• Learn and take on more responsibilities over time as proficiency increases.
  
  
• Assist in improving office workflows and efficiency.
  
  

• Prior experience in office administration scheduling or customer service.
  
  
• Experience in the home services construction or trade industry is a plus.
  
  
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

• Competitive pay and opportunities for growth.
  
  
• Supportive and dynamic team environment.
  
  
• Opportunity to develop skills and take on increasing responsibilities over time.
  
  

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee and not to Brothers That Just Do Gutters Corporate.