The California Endowment is searching for a Senior Administrative Assistant to join the Center for Healthy Communities Los Angeles team.

This role will be required to report in-person to the Los Angeles Office every day. Applications will be accepted until December 22.

WHO WE ARE

The California Endowment is a private statewide health foundation established in 1996 whose mission is to expand access to affordable quality health care for underserved individuals and communities and to promote fundamental improvements in the health status of all Californians. Were changing the narrative around health to ensure health and justice for all. Each day we along with our community partners seek ways to improve the state of health in California.

Headquartered in downtown Los Angeles we have regional offices in Sacramento Oakland Fresno and San Diego with program staff working throughout the state. We challenge the conventional wisdom that medical settings and individual choices are solely responsible for peoples health. We believe that building the voice agency and power of Californians to improve conditions in their communities and reverse the historical and structural impacts of inequity will lead to lasting improvements in health.

OUR CORE VALUES

• We believe every Californian deserves health wellness and justice.
• We believe those who are most impacted by health inequities are best positioned to lead in the solutions.
• We are committed to diversity inclusion mutual respect and transparency.
• We value youth leadership and champion marginalized voices.
• We recognize the impact of trauma on both individual and community health outcomes.
• We value learning through action.
• We embrace strategies aimed at building power in communities of color and marginalized communities.

Just as our values drive our work outside of the foundation our Code of Ethics drives how we conduct ourselves inside the foundation with the goal of creating a healthy productive workplace. For more information on The Endowment please visit.

POSITION SUMMARY:

The Senior Administrative Assistant provides administrative and clerical support for conference center staff.

POSITION ACCOUNTABILITIES:

• • Processes requests for conference space and maintains booking log.
  • Answers the telephone promptly and courteously provides assistance or accurately records messages and delivers to the appropriate party in a timely manner.
  • Reads and routes incoming mail and prepares outgoing correspondence and packages.
  • Manages the flow of information into and out of the office and ensures appropriate documentation is maintained at all times.
  • Maintains calendars and synchronizes with master department calendar as needed; makes necessary arrangements for appointments meetings seminars conferences or travel in a timely manner.
  • Routinely schedules appointments and other events notifying all participants in a timely manner.
  • Provides logistical support to meetings and other events to ensure successful outcomes; locates meeting sites and arranges catering audiovisual and other room/meeting requirements may provide other meeting support such as agenda and materials preparation attend meeting and record and distribute minutes or other meeting documentation.
  • Accurately enters and updates data and maintains the integrity of relevant databases.
  • Edits and types a variety of correspondence memos and checks requisitions and effectively composes other routine correspondence.
  • Compiles and completes reports with charts graphs tables and presentations for review and approval.
  • Monitors supply levels and maintains adequate inventory to ensure maximum productivity.
  • Creates and maintains functional filing systems (electronic and hard copy).
  • Assists in managing check-in and directional needs for all conferences at the center.
  • Assists in giving tours of the facility
  • Works closely with the Events Coordinator to ensure that the business center is maintained and staffed at all times.
  • Maintains cleanliness and organization of copy room/common work spaces of center
  • Manages catering check requests for conference center.
  • Assists and supports special projects as assigned.

QUALIFICATIONS:

• 5 - 7 years administrative support experience in a multi-task deadline oriented environment; preferably in grant making nonprofit or related institution.
• Proficiency in Microsoft Office and experience in electronic scheduling and reimbursement processes.
• Strong interpersonal and communication skills.
• Excellent organizational skills and the ability to work independently.
• Exercises The Endowments values of diversity equity and inclusion in all contact with staff and clients.
• Enjoys working in a multicultural environment.

MINIMUM EXPERIENCE:

5 - 7 years administrative support experience in a multi-task deadline oriented environment; preferably in grant making nonprofit or related institution. Bachelors degree equivalent to 4 years of relevant experience.

SALARY RANGE:

Full Position Range: $31.25 - $43.83

Target Hire Range: $31.25 - $36.52

TCE BENEFITS AND PERKS:

• Shared medical and dental premiums for employees and eligible dependents
• 100% employer-paid benefits: vision life and AD&D STD LTD and employee assistance program
• Health Care and Dependent Care Flexible Spending Accounts
• Reimbursement towards gym fees and/or wellness program and mental health care
• 9-80 schedule with synchronized off days
• Hybrid work schedule available for most positions
• 11 paid holidays paid winter holiday closure
• Generous paid time off (PTO)
• 401k plan with generous employer match and contributions
• Matching gifts program
• Paid parking or public transportation subsidy
• Professional development and training opportunities
• Tuition Reimbursement Program
• Monthly BYOD stipend

The California Endowments goal is to hire qualified staff reflecting the rich diversity of all Californians. We are proud to be an equal opportunity employer committed to advancing health and racial equity in California. We are committed to creating a work environment in which all individuals are valued and respected. We encourage applicants from diverse backgrounds. We define diversity in broad terms to include race ethnicity age gender religion sexual orientation gender identity and expression disability geography socio-economic status and prior criminal history in accordance with local state and/or federal laws.

If you need a reasonable accommodation to search for a job opening apply for a position or participate in the interview process please connect with us atand describe the specific accommodation request for a disability-related limitation.