Assistant, Programs

Date: December 16 2025

Job Title: Assistant Programs

Type: Permanent Full-Time

Start Date: January 26 2026

Reports to: Director Programs Administration & Facilities

Compensation: $40000 - $45000

Hours of Work:
Monday through Thursday (34 hours per week - Hybrid)

Application Deadline: January 5 2026

Location: Canadian Film Centre 2489 Bayview Avenue

About the CFC:

The Canadian Film Centre (CFC) is a charitable cultural organization that drives the future of Canadian storytelling. Our intensive hands-on programs in film television and entertainment technologies empower shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at .

What We Offer:

• Compressed 34-hour work week over 4 days
• Cell phone & internet allowance
• Dental and Health benefits after 6 months of service
• RRSP Matching Plan after 2 years of service
• A diverse and inclusive workplace
• Paid winter closure (2 weeks)
• A beautiful eight-acre estate in the city to call your workplace
• The opportunity to work with up-and-coming film and tv industry professionals

Job Summary:

This role is an integral member of the Programs team working closely with the Talent and Content Coordinator Programs; Executive Lead Programs (ELP); Director Programs Administration (D); and other members of the department to support the day-to-day delivery of non-production/post related programming and program events.

KEY RESPONSIBILITIES INCLUDE:

Assist the Programs Coordinator with the application and selection process and the resident onboarding process.

Coordinate the daily and weekly program schedules and support the implementation of programming.

Support the Program Departments logistical and administrative needs in delivering programs.

Assist with CFC Showcases and Programs-related events both internal and external.

Assist the Programs Coordinator with the application and selection processes and the resident onboarding process:

1. Update application forms online and website information for Marketing & Communications
2. Process applications using FormAssembly & Google Drive and update their status
3. Monitor program inquiries and ensure that they are addressed in a timely manner
4. Assist the Programs Coordinator with communication with applicants and selection committee members throughout the selection processes
5. Organize interview schedules using Calendly and follow up to ensure bookings are complete
6. Update Salesforce regarding selection tracking (e.g. Rejected Interviewed Resident Alumni).
7. Work with Programs Coordinator and ELP to ensure all Programs onboarding documents are updated and shared with new residents
8. Manage the Resident agreements and intake forms sharing info and materials with Marketing & Communications as needed
9. Generate stats reports as directed by ELP & D
10. Ensure the proper archiving of relevant application/selection information
11. Update selection process mapping based on current considerations

Coordinate the daily and weekly program schedules and support the implementation of programming:

• Frontline communication with Residents Mentors/Guests about program logistics for non-production/post activities
• Set up and update day-to-day and weekly shared calendars for Residents and program staff as per the Programs Coordinator
• Track individual Resident and Mentor/Guest conflicts/unavailability in the calendar
• Follow up to ensure Residents are at sessions
• Work closely with the Programs Coordinator to ensure all prep material for workshops/sessions are collected and communicated to residents and Google drives/calendars are updated
• Greet Mentors and Guests and provide support as needed whether in person or virtually
• Update key program activities & CFC space needs in the Organizational Calendar and participate in bi-weekly events and spaces meetings

Support the Program Departments logistical and administrative needs in delivering programs:

• Participate in program meetings and determine logistical requirements/support needed
• Facilitate virtual and in-person setups and logistics for non-production activities
• Facilitate all room bookings and A/V set-ups within the CFC facilities as needed
• Process contract requisitions submission of invoices and the tracking Dik
• Processes and submits expense reports for Residents as needed
• Handle all program-related travel booking and catering/craft needs and catering setups
• Maintain Mentor and Guest lists and update their information in Salesforce as needed
• Ensure ongoing archiving of program schedules session descriptions bios and selection materials
• Provide general support to the Programs team as needed

Assist with CFC Showcases and Programs-related events both internal and external:

• Support CFC evite process by ensuring guests/mentor info is updated in SF and generating updated guest lists
• Gathering and administering resident guest lists process for showcases
• Gathering and securing approvals from ELP & Coordinator on program promotional materials for Marketing & Communications

QUALIFICATIONS AND SKILLS:

• Ability to work as an effective member of a team
• Ability to multi-task with accuracy and manage time within a fast-paced environment
• Strong interpersonal and professional communication skills both written and verbal
• Ability to organize follow up plan prioritize and problem-solve
• Computer savvy and proficient with Microsoft Word and Excel Outlook hosting Zoom meetings Salesforce FormAssembly PayPal
  

Interested candidates should submit a cover letter and resume (PDF Format) by January 5 2026 and indicate Assistant Programs in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process please notify Human Resources at .

We thank all interested applicants; however only qualified candidates will be contacted. No telephone calls please.