Office Administrator

Brussels - Belgium

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The role

We are looking for a proactive and highly organised Office Administrator to help keep our Brussels office running smoothly. Youll be at the heart of our daily operations supporting colleagues coordinating logistics and helping to create a professional working environment.

In this role you will:

Coordinate our office operations
Reception duties
Liaise with building management and ensure office facilities run smoothly
Order manage and restock office supplies
Provide first-line IT support
Act as the main contact with our external IT provider
Set up new computers and equipment
Deal with simple IT questions from colleagues
Support event management
Book hotels and transport
Send invitations and manage follow-up
Provide on-site support during in-person events (logistics registration technical help etc.)
Handle ad hoc administrative tasks as needed to support the wider team

What youll bring (minimum requirements)

A Bachelors degree
At least 3 years relevant work experience ideally in an office management or administrative position
Expert knowledge of the Microsoft Office suite
Basic knowledge of IT set-up
Graphic design experience is not essential but a definite plus
Excellent organisational skills and a practical can-do mindset
Excellent communication skills
Fluency in French andEnglish

Who will thrive in this role

You enjoy variety can juggle multiple priorities and like solving problems as they arise. Youre comfortable working both independently and as part of a team and you bring a positive attitude to your work. A naturally proactive person with a good sense of humour will do well in this role

What we offer

Supportive collaborative culture with minimal hierarchy and colleagues from 25 nationalities.
A great office environment.
Biennial company retreats.
An organisation that values environmental protection and puts this into practice. Milieu is proud to possess the 3-star Ecodynamic Organisation Label from Brussels Environment.

Deadline: 1 January 2026. Only shortlisted candidates will be contacted. Interviews will take place in early January

Privacy notice: opportunity: We welcome applications from all qualified candidates and are committed to inclusive recruitment and a supportive workplace.

Required Experience:

Unclear Seniority

The roleWe are looking for a proactive and highly organised Office Administrator to help keep our Brussels office running smoothly. Youll be at the heart of our daily operations supporting colleagues coordinating logistics and helping to create a professional working environment.In this role you wil...