Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
19 days ago
Vacancies:
1 Vacancy
Job Summary
Follow up on all tasks related to the office of the direct manager including communication with concerned parties monitoring workflow and submitting reports.
Review all correspondence and incoming/outgoing mail accurately before presenting it to the direct manager.
Supervise all correspondence and mail directed to the relevant entity receive instructions regarding responses and actions and deliver them to official parties as per the direct managers guidance.
Handle non-routine correspondence including drafting replies and responding to inquiries.
Assist the direct manager in decision-making by highlighting critical points through continuous follow-up and coordination.
Attend most meetings with the direct manager to take notes and prepare summaries for follow-up purposes.
Prepare minutes of meetings related to the weekly meeting with management members create a follow-up schedule and monitor department heads and managers regarding achievements and updates.
Make necessary arrangements for meetings or workshops attended by the direct manager coordinate with organizing parties remind the manager of them and provide required information.
Follow up on hotel and restaurant reservations for the direct managers travel meetings and conferences.
Handle sensitive correspondence and information maintain confidentiality of the information contained and ensure all means are provided to achieve this.
Communicate with external parties at the request of the direct manager to coordinate and follow up on all matters.
Prepare periodic reports as requested by the direct manager.
Perform any other tasks and responsibilities assigned by the direct manager.
Qualifications :
Knowledge of terminology used in the banking sector.
Knowledge of the laws and regulations governing the bank and its branches.
Knowledge of how to prepare for meetings draft correspondence arrange appointments etc.
Knowledge of how to write reports and meeting minutes.
Additional Information :
Possess leadership spirit and a strong sense of responsibility.
Communication skills and customer relations management.
Ability to handle matters with confidentiality and reliability.
High quality standards and accuracy in work.
Teamwork and collaboration with emotional and social intelligence in the workplace.
Time management skills.
Skills in preparing and writing reports.
Ability to coordinate and follow up effectively.
Proficiency in both Arabic and English languages.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The National Bank of Iraq (NBI) was founded in 1995 as a publicly traded, private sector company, offering comprehensive banking services to individuals and businesses in Iraq. As a result of NBI’s success and to fuel future growth, its capital was increased from the initial IQD 400 m ... View more
