Purchase

Job Description Summary

Prepares and concludes sourcing contracts based on customer requirements at the most beneficial conditions whilst ensuring quality and ontime
delivery.
Focus on business-specific Procurement.
Job Description
* Implements Commodity strategies to ensure long-term cost-efficient supply of materials.
* Contributes to implementation and ensure usage of globally defined methods processes and systems to ensure high process efficiency and process compliance (e.g. compliant Purchase-to-Pay (P2P) process Procurement guidelines IT systems).
* Prepares and conducts negotiations to obtain highest feasible savings.
* Generates documents and implements savings to contribute to the success of the business and make results transparent.
* Executes Supplier Management processes (e.g. qualification selection evaluation development classification).
* Ensures a close cooperation with Internal Customers (requisitioners) to ensure customer care and early involvement.
* Provides supplier information to the project and conducts project-specific supplier evaluations (project evaluations).

Job Title: Operative Purchase Officer
Department: Procurement / Supply Chain
Reports To: Production Planning Manager
Key Responsibilities:
1. Procurement Operations:
Process Material Requirement Planning (MRP) and internal requisitions for : Castings forgings gears shafts etc.
Float RFQs (Request for Quotation) compare quotes (cost quality delivery) and negotiate with vendors.
Issue Purchase Orders (POs) and ensure order acknowledgment.
2. Vendor Management:
Coordinate with existing and new vendors for timely deliveries.
Maintain Approved Vendor List (AVL) and ensure quality compliance.
Assist in supplier audits development and onboarding of vendors for mechanical parts.
3. Delivery & Logistics Coordination:
Follow up with vendors to ensure on-time delivery to stores or production lines.
Coordinate with logistics partners and in-house store team for incoming material.
Handle documentation: challans GRN (Goods Receipt Note) test certificates inspection reports.
4. Cost and Quality Focus:
Work closely with QA and Production to ensure supplied materials meet quality standards.
Support cost control initiatives through vendor negotiations and alternate sourcing.
5. Documentation & Compliance:
Maintain accurate records of POs invoices delivery schedules and supplier communication.
Ensure procurement activities comply with internal policies and Standards.
Assist during internal and external audits.
6. Reporting:
Generate daily/weekly reports on order status pending deliveries and procurement KPIs.
Highlight potential delays or supply risks to management.
Key Skills and Competencies:
Sound knowledge of mechanical components manufacturing materials and machine shop tools
Understanding of engineering drawings tolerances and machining terminology
Strong vendor negotiation and communication skills
Working knowledge of ERP systems (SAP or any in-house system)
Familiarity with ISO or similar quality standards
Good coordination with production QA/QC and stores departments
Qualifications and Experience:
Education: Diploma or bachelors degree in mechanical engineering / industrial engineering / supply chain
Experience: 4-6 years in procurement within a mechanical manufacturing environment (preferably gearboxes transmission systems or precision components)