Administrative Assistant (6-month Temporary Contract)

The role will support the Madrid office with daily administrative and operational activities ensuring smooth office operations and proper documentation maintenance.

Key responsibilities include:
        General front office and office daily operations.
        Local IT support including inventory management new orders CAPEX orders Autopilot coordination laptop configuration and refresh cycles.
        Preparation of materials for new starters and coordination of their first working day including welcome and IT induction.
        Business travel management including cost allocation and registration.
        Space management: meeting rooms and access cards.
        Office supplies inventory management and ordering.
        Vendor registration on client platforms when required.
        Support with health and safety documentation HIVI materials trainings and risk prevention information.
        Supplier management in D365.
        General business support.

Qualifications :

• Fluent in English and Spanish.
• Previous experience in an administrative office support or similar role.
• Ability to manage multiple administrative and operational tasks simultaneously.
• Good organisational skills and attention to detail.
• Comfortable working with IT tools and systems (e.g. D365 or similar).
• Proactive flexible and service-oriented mindset.
• Strong communication skills in a professional environment.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at  our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time