Executive Assistant
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Job Location:
Darien, IL - USA
Monthly Salary:
$ 110 - 75000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Wight & Company is a leading integrated design and delivery firm with offices in Darien and Chicago. We are seeking a highly organized proactive resourceful and energetic Executive Assistant in our Darien Office to support our dynamic President/COO. This is a unique opportunity to become an indispensable partner to senior leadership ensuring smooth operations and enabling strategic focus.
ESSENTIAL RESPONSIBILITIES
As an Executive Assistant you will manage a wide range of responsibilities that require discretion initiative and exceptional organizational skills. Your role will include:
- Calendar & Scheduling: Coordinate complex scheduling for professional and personal commitments including internal and external meetings events and travel arrangements.
- Gatekeeping: Act as the primary point of contact for internal teams and external clients ensuring timely communication and confidentiality.
- Meeting Preparation: Prepare agendas presentations schedules and briefing materials for meetings; ensure follow-up actions are completed.
- Administrative Support: Take dictation handle and respond to correspondence manage budget create spreadsheets process expense reports and support the Presidents outside Board Meetings.
- Project Coordination: Assist with strategic initiatives and special projects ensuring deadlines are met and deliverables are high-quality.
- Personal Assistance: Support personal tasks such as reservations and personal travel.
- Travel Management: Organize domestic and international travel including flights accommodations and itineraries.
BACKGROUND & EXPERIENCE EXPECTATIONS:
- Experience: Minimum 8 years in an Executive Assistant or Personal Assistant role supporting senior leadership.
- Skills:
- Exceptional organizational and time-management abilities
- Strong interpersonal skills and professional demeanor
- Excellent written and verbal communication skills
- Ability to adapt to changing priorities and anticipate needs
- High level of discretion and confidentiality
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
- Bonus Points:
- A good sense of humor and positive attitude!
Salary Range: $75000 - $11000. Individual pay will be based on several factors including experience knowledge skills and abilities of the applicant.
Wight & Company offers excellent benefits and a wonderful work environment. Our comprehensive benefits include medical dental vision disability life insurance flexible spending paid holidays paid time off and a 401(k). Our flexible work schedule allows for a healthy work-life balance. For more information about our company visit our website at .
Wight & Company is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression national origin age genetics protected veteran status disability status or any other characteristic protected by federal state or local laws.
Wight & Company values diversity in our workforce. We are committed to recruiting hiring and promoting people with disabilities and veterans. If you need an accommodation to assist with completing the electronic application please call us at 630.969.7000 and ask to speak with a Human Resources representative.
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
