Exhibitions Registrar
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Job Location:
Mount Vernon, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Exhibitions Registrar
Full-Time Exempt
Two-Year Term
Full-Time Exempt
Two-Year Term
Position Overview:
The Exhibitions Registrar is a full-time exempt-status position working within the Historic Preservation and Collections Department under the supervision of the Director of Collections Management and addition to supporting the overall mission of the Mount Vernon Ladies Association and the Department to preserve care for and interpret the Associations historical and cultural resources the Exhibitions Registrar is charged with the primary responsibility of managing the planning documentation and logistics associated with the exhibitions of Mount Vernons Fine and Decorative Arts Architecture Archaeology and Library collections and related incoming onsite exhibition loans. He/She plays an essential role in upholding collections policies stewarding Mount Vernons collections and ensuring the best practices in object care and documentation.
Essential Functions:
Exhibitions & Loans
Exhibitions & Loans
- Oversees installation and deinstallation of exhibitions and rotations guiding staff supervising contractors and ensuring safe handling procedures.
- Serves as primary contact for onsite exhibitions and related loan logistics including transportation and shipping arrangements insurance packing requirements mounts couriers customs scheduling and onsite support. Acts as courier as needed.
- Corresponds and coordinates with internal staff and external contractors like exhibit designers mount makers conservators fine arts shippers and more as appropriate.
- Develops and issues loan agreements and loan renewals for incoming exhibition loans and reviews and negotiates lender terms in collaboration with staff as needed.
- Coordinates with Collections Management staff to produce and maintain condition reports and images for all incoming exhibition loans and objects slated for exhibition and ensures timely reporting.
Registration and Administration
- Plans installation and deinstallation schedules in collaboration with collections curatorial conservation library and operations staff.
- Oversees the creation accuracy and long-term preservation of all written and photographic loan and exhibition documentation including checklists credit lines exhibition schedules and relevant correspondence.
- Files all related documentation such as signed agreements correspondence certificates of insurance shipping receipts board approvals and curatorial research in both digital and hard copy files ensuring compliance with institutional policies and best practices.
- Coordinates and addresses insurance needs for loan and exhibition activity including requesting and providing COIs updating values and corresponding with relevant parties.
- Processes invoices and reconciles expenses relating to loan and exhibition needs.
Database Management
- Creates and maintains loan and exhibition records in TMS regularly updating relevant information such as loan status dates locations constituents and object information.
- Ensures proper digital storage of condition images installation documentation and media related to exhibitions.
Other Responsibilities
- Collaborates with curatorial preservation archives and visual resources staff as appropriate.
- Assists with work in storage and exhibition spaces as needed.
- Oversees contract part-time intern or volunteer personnel assisting with exhibition or registration tasks as needed.
- Responds to object-related incidents or emergencies when required.
- Performs other duties as assigned.
Qualifications:
- Masters degree or equivalent experience in Museum Studies Collections Management or a related field required; coursework in Information Sciences desirable.
- Minimum 3 years of experience in museum registration or collections management including experience with packing transporting installing and handling objects.
- Demonstrated knowledge of registrarial and collections documentation responsibilities and procedures.
- Demonstrated computer and records management skills including word processing image management and experience with collections databases; experience with TMS/eMuseum preferred.
- Excellent written and verbal communication negotiation and interpersonal skills; ability to communicate diplomatically with lenders artists couriers contractors and internal staff.
- Ability to manage multiple deadlines prioritize tasks and work effectively in a fast-paced environment.
- Ability to work collaboratively across departments and independently with minimal supervision.
- Willingness and ability to travel locally nationally and potentially internationally.
- Successful completion of security background check.
Work Environment:
This position is primarily based in a museum or collections environment with occasional work in storage areas conservation labs or exhibit spaces. The environment is generally quiet climate-controlled and requires attention to detail and security. Occasional travel or off-site work may occur for exhibit installation loans or research.
This position is primarily based in a museum or collections environment with occasional work in storage areas conservation labs or exhibit spaces. The environment is generally quiet climate-controlled and requires attention to detail and security. Occasional travel or off-site work may occur for exhibit installation loans or research.
Physical Requirements:
Must be able to handle delicate artifacts and artworks with care often requiring fine motor skills and close visual focus. The role may require standing walking or bending for extended periods during exhibition preparation as well as lifting and carrying objects up to 30 pounds. Occasional use of ladders or lifts for exhibit installation may be needed.
Must be able to handle delicate artifacts and artworks with care often requiring fine motor skills and close visual focus. The role may require standing walking or bending for extended periods during exhibition preparation as well as lifting and carrying objects up to 30 pounds. Occasional use of ladders or lifts for exhibit installation may be needed.
Benefits:
- 403(b) Retirement plan with employer matching
- Employee recognition at 5 years of service
- Monthly employee events
- Employee referral program
- On-site Library
- Discount on Public Event Tickets
- Discount in the Mount Vernon Shops
- Discount at the Mount Vernon Inn and Food Court Pavilion
- Free Parking
- Health Vision and Dental insurance
- Short Term Disability Long Term Disability and Life Insurance
- Paid leave for Sick Time Vacation and Holidays
- Flexible spending account for medical care
The Mount Vernon Ladies Association is dedicated to creating an inclusive environment for all employees. As an Equal Opportunity Employer we are committed to building and retaining a team that represents a variety of skills experiences and perspectives. All employment decisions are based on business needs job requirements performance and qualifications without regard to race religion or belief national or ethnic origin gender/sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital or domestic partnership status veteran and military status family or parental status or any other status protected under federal state or local law. The Mount Vernon Ladies Association will not tolerate discrimination or harassment based on any of these characteristics.
Key Skills
- Typing
- Data Entry
- Hospital Experience
- Anatomy Knowledge
- Clerical Experience
- Ellucian
- ICD Coding
- ICD-10
- Medical office experience
- ICD-9
- Medical Terminology
- Epic
About Company
George Washington’s Mount Vernon is the historic home of George and Martha Washington, located 13 miles south of Washington, DC. Guests can see the historic mansion, stately rooms, and outbuildings preserved to the year 1799, the last year of George Washington’s life. Owned and operat ... View more
