Administrative Assistant

Harder Mechanical is one of the nations largest mechanical contractors with an outstanding reputation for working safely meeting tough schedules and delivering quality projects. Based in Portland Oregon we work primarily in the 11-western states with regional offices in Reno NV; Phoenix AZ Richmond CA and Salt Lake City UT.

As an Administrative Assistant you will be working with our project team on administrative tasks at a semi-conductor project site in Chandler AZ. In this role you will be responsible for supporting thejob site team in all office duties andmiscellaneous tasks. The successful candidate will demonstrate a high attention to detail ability to multitask and experience working within a team environment.This position is not eligible for remote work as is an in-person role at our jobsite trailer. The schedule for this position is 7am-3:30pm Monday through Friday.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harders reputation every day through their actions. We offer professional development opportunities industry-leading benefits and the chance to work on projects that will change the built environment forever. Find out more at .

Admins at Harder perform the following daily tasks:

• Supportthe construction team on-site with data entry and completing tasks critical to business success
• Enterproject information and documentation into the project management software and MS Excel logs are required
• Scheduleand coordinatemeetings appointments and maintains calendars
• Coordinate staff lunches and teambuilding outings as needed
• Prepareand distributedaily/weekly communications including reports invoices transmittals and various other documents
• Supportkey processes such as timecard submissions scheduling transfers and new hires into safety training etc.
• Preparereports for the construction team using MS Excel
• Workwith the payroll department to aid a smooth and accurate payroll system
• Communicateclearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintainaccurate project documentation control by creating and organizing filing systems according to company procedures
• Supportthe field with material purchases and PO tracking
• Reportto the Project Manager or as designated
• Additional tasks as needed

What you will need to be successful in this role:

• Computer skills proficient with MS Office Word and Excel including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing maintaining and logging documents
• Ability to maintain confidentiality
• Experience reading construction drawings a plus but not required
• Previous successful experience in a construction office environment
• Experience with data entry
• Team mentality

Education/Experience

• 1-2 years in an administrative role
• Previous experience in construction preferred

Benefits

• Competitive salary
• Comprehensive medical dental and vision benefits 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development as well as other paid professional development opportunities
• Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check as may be required and this offer may be contingent on passing a drug screening and background check.

This position is hourly. No recruiters. No phone calls please.

About Harder
Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race color religion age sex sexual orientation gender identity national origin disability genetic information veteran status or any other characteristic protected by federal state or local nondiscrimination laws. Our hiring policy reflects and affirms Harders commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal state or local nondiscrimination laws.

It is Harders policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test background checks reference checks and as required by law regardless of citizenship or national origin documented proof of authorization to work in the United States.