Executive Assistant

Headquartered in Houston Texas BWC Terminals is a premier provider of bulk liquid storage and logistics services to refiners manufacturers and distributors of bulk liquids in North America. The Company consists of 22 sites with over twenty million barrels of storage capacity. The BWC Terminals facilities are equipped to store a wide range of petroleum chemical renewables and agricultural products. Additional information about BWC Terminals is available at .

JOB OVERVIEW

The Executive Assistant provides high-level administrative support to Senior Management and the Board of Directors while serving as the primary liaison for employee needs and building management. Additionally this position oversees day-to-day office operations to ensure an organized efficient and positive workplace. This role contributes to strategic leadership support and fosters a collaborative work culture.

RESPONSIBILITIES AND DUTIES

• Maintain a clean organized professional office environment and coordinate with cleaning services.

• Manage office supplies snacks and equipment to ensure availability and functionality.

• Serve as the primary liaison with building management for maintenance updates and communications.

• Act as fire warden for the corporate office ensuring compliance with safety protocols and emergency preparedness.

• Maintain updated floor plans and seating assignments.

• Oversee general contracting work and office facility projects.

• Provide comprehensive administrative assistance to senior leadership including expense reports photocopying and printing.

• Coordinate travel arrangements for senior management and board members (airfare lodging transportation meals).

• Coordinate office parking and metro bus passes.

• Maintain physical and electronic filing systems for board documentation and office records.

• Prioritize and manage multiple tasks ensuring timely completion under deadline pressures.

• Arrange catering for office meetings board sessions and business travel meetings; manage set-up and cleanup.

• Organize office celebrations team-building activities and off-site events.

• Coordinate logistics for board meetings and other executive gatherings.

• Act as the point of contact for building management and landlord communications.

• Serve as the admin account contact for FedEx and manage incoming/outgoing mail distribution.

• Prepare workstations for new employees to ensure a welcoming and efficient setup.

• Maintain office equipment including postage machines and kitchen appliances.

• Perform additional tasks as assigned in a timely manner.

QUALIFICATIONS

To perform the duties of this position successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below outline the knowledge skills abilities and competencies required for this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of five (5) years of experience in office administration or a related role.

• Positive proactive attitude with a strong willingness to learn.

• Excellent communication and interpersonal skills; able to interact professionally with staff leadership and visitors.

• Ability to work independently exercise sound judgment and take initiative.

• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.

• Demonstrate leadership qualities to maintain credibility trust and support with senior management.

• Exceptional attention to detail and commitment to accuracy.

• Skilled in Microsoft Office Suite (Word Excel PowerPoint Outlook).

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

The working conditions environment and physical requirements and activities listed below are representative of thosean employee must meet to perform the essential functions of the job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

Working Conditions and Environment: While performing the duties of this position the individual generally has good working conditions. The employee is often exposed to moderate noise from office equipment and co-workers.

Physical Requirements/Activities: The position requires regular physical activity including standing walking sitting reaching carrying and handling objects. Candidates must be able to use hands and fingers for tasks such as typing and operating office equipment. Effective verbal communication and active listening are essential as the role involves frequent interaction with others. This position involves sitting for approximately 90% of the workday. Occasionally employees are required to kneel bend push pull lift or twist. Occasionally employees are required to lift or exert force of up to 10 pounds. Intermittently the employee is required to lift or exert force of up to 25 pounds. Specific vision ability required is close vision of 20 inches or less.

Equal Employment Opportunity Statement

BWC Terminals provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.