Executive Assistant
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Job Location:
Newark, DE - USA
Yearly Salary:
$ 75000 - 95000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
In order to be considered for this role after clicking Apply Now above and being redirected you must fully complete the application process on the follow-up screen.
WHO WE ARE:
Founded by Josh Harris and David Blitzer Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers the New Jersey Devils Prudential Center in Newark N.J. the Delaware Blue Coats the Utica Comets and a variety of other sports and entertainment properties. Led by some of the best and brightest minds in the industry HBSE positions itself as a pioneering and innovative global sports and entertainment business enterprise. We also strive to positively impact the local communities in which we operate through the powerful platform of sports. HBSE offers an energetic work environment built on collaboration growth and a quest to excel in everything we do.
As part of its portfolio Prudential Center in downtown Newark N.J. annually hosts more than 200 games concerts family shows and special events and is a top-5 ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils a renowned NHL franchise with three Stanley Cup championships and a proud passionate fan base. HBSE also owns the NBAs Philadelphia 76ers one of the most storied franchises in American sports having won three championships led by some of the most iconic athletes in NBA history.
OUR COMMITMENT TO INCLUSION:
At HBSE we are dedicated to hiring the best talent from the communities where we live work and play across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.
Position Summary:
This position provides general administrative support to three HBSE senior executives its Chief Financial Officer Chief Legal Officer and Head of Real Estate including scheduling coordination report processing travel arrangements communication file management calendar control and other administrative tasks. The position may also support the executives respective departments and the Human Resources department from time to time. This position will be based at the Prudential Center in Newark NJ though travel to the Philadelphia 76ers Training Facility in Camden NJ will be required on an ad hoc basis. The Executive Assistant must have the ability to multi-task in a fast-paced high-energy environment anticipate needs and workflow and communicate seamlessly with other executives and staff members. He or she must maintain a high level of confidentiality judgment and discretion due to operating in matters of sensitivity and significance.
Responsibilities include but are not limited to the following:
- Exercising discretion to act as gatekeeper including managing calendars (for both internal and external appointments) answering and filtering incoming calls and screening incoming emails and information.
- Interacting regularly with other company executives and personnel including other executive assistants.
- Performing confidential administrative responsibilities including attending meetings of the Legal Real Estate and Finance departments
- Execute core financial processes including new vendor and vendor bank account setup positive pay process routing of invoices in automated Accounts Payable system vendor information verification and monthly bank statement management.
- Manage invoice processing by retrieving and inputting invoices into Concur for automated payment vendors (e.g. utilities and healthcare).
- Overseeing legal billing including intake and reconciliation
- Preparing and editing outgoing correspondence regarding matters of significance to include email messages letters memos etc.
- Handling special requests including gift purchasing coordination of tickets to games and events charitable giving team outings etc.
- Creating and managing travel itineraries and expense reports.
- Organizing and facilitating meetings including managing attendees and location logistics (guest check-in conference room reservation ordering/setting up catering etc.).
- Using various software including word processing spreadsheets and presentation software to prepare reports presentations and/or special projects
- Performing other ad hoc duties as assigned.
Qualifications (educational experience and basic knowledge requirements):
- Bachelor Degree preferred
- Be able to independently and autonomously identify problems their sources and their potential solutions
- Have a strong command of reasoned measured decision-making
- Be a strategic and critical thinker who is dynamic detail-oriented analytical and well-organized
- Take initiative and be forward-thinking
- Maintain confidentiality and discretion and demonstrate uncompromised judgment when privy to sensitive or confidential information
- Possess a strong research background and be an out-of-the-box thinker
- Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences including strong communication skills and patience
- Is comfortable with engaging in a variety of different communicative modes (verbal non-verbal and written) and being attuned to others through strong active listening skills
- Must be flexible and a reliable team player both within own department and within company as a whole
- Possess a strong ability to manage ones own time and prioritize tasks
- Flexible hours required including nights weekends and holidays
WORKING CONDITIONS:
- Travel Requirements: May be required to travel occasionally including between HBSEs various offices; trips may require air travel and/or overnight stay.
- Work Environment: This position generally requires that work primarily be performed from the Prudential Center office in Newark NJ though travel to the Philadelphia 76ers Training Facility in Camden NJ will be required on an ad hoc basis. Must be able to work a flexible schedule including nights weekends and holidays as needed.
- Physical Requirements: Must be able to move up to 10 pounds.
COMPENSATION AND BENEFITS:
The pay range for this position at commencement of employment is expected to be between $75000 and $95000/year. Base pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and experience.
This position will be an at-will position and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.
The benefits package for the position may include the following subject to the terms of the then-in-effect Company policies plan documents and other eligibility criteria:
- Medical/Dental/Vision/Flexible Spending Accounts
- Pretax Transportation Benefit
- Generous Parental Leave policies
- 401K (with a company match after 1 year of service)
- Generous Paid Time Off policies
- 13 Paid Holidays
- ½ Day Summer Fridays
- Complimentary or Discounted Sports & Concert Tickets
- On Site Fitness Rooms
- Other League & Partner Discounts
Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation age disability gender identity marital or veteran status or any other protected class.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Harris Blitzer Sports & Entertainment (HBSE), founded by Josh Harris & David Blitzer in 2017, is a proud family of diverse, global brands and sports properties including the Philadelphia 76ers and the New Jersey Devils among many others.
