Global Outreach Administrative Assistant

Cornerstone Chapel

Job Description/Specification

Administrative Assistant

12/10/2025

Job Summary

The Global Outreach Administrative Assistant will be a detailed-oriented person with a heart to serve in global missions and at Cornerstone Chapel. They will be able to work efficiently in a changing environment by providing essential administrative logistical and organizational support to the Global Outreach ministry. This individual will demonstrate the fruit of the Spirit in all interactions with congregants volunteers and staff. He or she will seek to perform all duties as unto the Lord relying on the Holy Spirit for guidance and completing all tasks with excellence.

Minimum Qualifications

Education

• High school diploma or GED required; bachelors degree preferred

Experience

• 35 yearsofexperience in an administrative support role preferred

Certifications/Licenses

• Successful completion of a background check

Knowledge Skills Abilities

• Proficient in Microsoft Suite

• Quick learner publicrelationsinterpersonal communication problem-solving

Technologies

• Basic computer literacy
• Familiarity with Microsoft Office 365 suite
• Able to learn and adapt to new systems (e.g. Planning Center Rock etc.)

Physical Capabilities

• Able to perform seated desk work at a computer
• Able to stand for extended periods of time
• Able to participate in occasional physical activities
• Able to carry boxes and bags up to 50lbs (preferred)

Work Hours/Travel

• Most hours fall within a standard work week with occasional flexibility for events or Sunday services required

Personal Characteristics

• Patient; maintains confidentiality in all aspects of the job; teachable spirit;completes tasks in a timely manner
• An active relationship with Jesus Christ as his/her Savior
• A heart for global missions

Job Functions and Tasks

Essential Functions

• Effectively communicates with manager concerningany needsissuesor concerns
  
• Makes copies of correspondence or other printed material necessary for the ministry
• Operates office equipment such as computers printers/copiers or phone systems
• Assists in scheduling confirming and maintaining ministry calendar
• Collects credit card receipts and expense information from manager and submits documentation for approval
• Prepares documents reports letters expense statements and other documents using Office 365
• Records information updates necessary forms and paperwork and maintains documents such as attendance records correspondence or other materials
• Creates maintains and enters information into Rock database
• Orders and maintains inventory of supplies for ministry events and mission trips

Key Responsibilities

• Maintains accurate record of missionary accounts and ensures timely payments
• Orders organizes and tracks supplies for mission trips
• Manages and maintains databases including participant information and documentation
• Prepares and distributes training materials
• Serves as adminstrative point of contact between Global Outreach and other departments
• Manages background checks for trip participants and volunteers
• Provides administrative support for the ESL Ministry including scheduling volunteers supply needs and communication
• Coordinates volunteers materials and logistics for the Spanish Translation Ministry
• Supports the ministry of Global Outreach in various aspects from the coordinating of mission trips to the development of local projects to advance global missions

Job Context:Seateddesk work

Job Status: Full-time/Part-time non-exempt

If you have questions about this positionplease contact Elizabeth Gordon Director of HR.

Required Experience:

Manager