Administrative Coordinator Global Development Thousand Oaks, CA
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Job Location:
Thousand Oaks, CA - USA
Monthly Salary:
$ 88142 - 88142
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.
What you will do
Lets do this. Lets change the this vital role you will provide comprehensive and high-level administrative support to Executive Directors Directors and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills strong attention to detail and the ability to handle multiple priorities in a fast-paced dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.
Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
Coordinate functional processes including invoicing purchase orders and vendor-related activities
Arrange domestic and international travel and prepare corresponding expense reports
Support development and formatting of slide presentations
Perform general administrative duties including maintaining distribution lists contact lists and organizational personnel records
Organize and manage departmental administrative files and documentation
Manage administrative aspects of relationships with external experts vendors and partners
Plan and coordinate local and international meetings including travel logistics visitor arrangements and accommodations
Reserve and prepare meeting rooms ensuring all logistics equipment and catering needs are met
Organize and facilitate large on-site and off-site meetings
Assist with special projects and initiatives as requested by Executive Directors and department leadership
Maintain membership subscriptions and departmental dues
Initiate and facilitate cross-functional meetings
Manage timely registration for conferences congresses seminars and internal events
Provide backup administrative support to other department ACs as needed
What you will do
Lets do this. Lets change the this vital role you will provide comprehensive and high-level administrative support to Executive Directors Directors and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills strong attention to detail and the ability to handle multiple priorities in a fast-paced dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.
Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
Coordinate functional processes including invoicing purchase orders and vendor-related activities
Arrange domestic and international travel and prepare corresponding expense reports
Support development and formatting of slide presentations
Perform general administrative duties including maintaining distribution lists contact lists and organizational personnel records
Organize and manage departmental administrative files and documentation
Manage administrative aspects of relationships with external experts vendors and partners
Plan and coordinate local and international meetings including travel logistics visitor arrangements and accommodations
Reserve and prepare meeting rooms ensuring all logistics equipment and catering needs are met
Organize and facilitate large on-site and off-site meetings
Assist with special projects and initiatives as requested by Executive Directors and department leadership
Maintain membership subscriptions and departmental dues
Initiate and facilitate cross-functional meetings
Manage timely registration for conferences congresses seminars and internal events
Provide backup administrative support to other department ACs as needed
Additional Qualifications/Responsibilities
We are all different yet we all use our unique contributions to serve patients. The administrative professional we seek is a solution oriented individual with these qualifications.
Basic Qualifications:
Associates degree and 2 years of administrative experience
Or
2 years in a technical school setting with hands-on experience
Or
High school diploma / GED and 4 years of administrative experience
Preferred Qualifications:
Positive proactive mindset with a solution-oriented approach
Proficiency with Amgen systems technologies and platforms
Polite professional and highly collaborative team player
5 years of administrative support experience within Amgen supporting large teams and varying leadership levels
Strong written verbal and presentation communication skills
Advanced proficiency in MS Excel PowerPoint Word SharePoint SAP and Learning Management Systems
Experience supporting remote staff
Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams
Strategic thinker with the ability to anticipate needs and resolve logistical challenges
Ability to thrive in a fast-paced deadline-driven environment
Demonstrated discretion and professionalism in handling confidential information
What you can expect of us
As we work to develop treatments that take care of others we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture well support your journey every step of the way.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills experience and qualifications.
As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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Salary Range
70085.00 USD - 88142.00 USD
Required Experience:
IC
Key Skills
- Fashion Retail
- Advisory
- DCS
- Activex
- Jboss
- Architecture
About Company
VetJobs & Military Spouse Jobs works with our employer partners to source, screen, and move qualified talent to the desktops of the Hiring Managers. Application is a two-step process, so please be patient with the team. When you submit to a position on our site your information will ... View more
