Human Resources Administrative Assistant

Compensation: $24.00 to $27.00/hr Depending on Experience

DEPARTMENT: HUMAN RESOURCES

REPORTS TO: SENIOR HUMAN RESOURCES GENERALIST

OVERVIEW:

The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel-related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned.

General Responsibilities

Maintain open communication lines with all working relationships

Follow up to ensure items for which the job is accountable are performed

Earn and maintain customers trust

Uphold the core values of the organization

Work well with others to accomplish the mission of the organization and of the job

Specific Responsibilities

Orientation and Onboarding

Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area when applicable

Obtaining and scanning I-9 documents

Retrieve and review background screening reports

Retrieve and review drug screen and physical reports

Administer oral drug test when applicable

Take new hire pictures each week and upload into profile

Prepare and send weekly New Hire email to include employee picture name title location and fun fact

From soft and hard copy information assembles employee files and checks for accuracy taking accountability to ensure that all new hire paperwork is 100% complete and accurate before delivery to payroll for entry into systems i.e. folder and manpower checklist creation

Performance Management

Assist with performance management processes including but not limited to:

o Following up with employees on action items

o Responding to questions

Benefits

Audit invoices/deductions

New Hire benefits packet ongoing creation to support orientation

Update insurance contact lists

Benefits report building as requested

Talent Acquisition

Update expiration dates in job postings

Opening and closing requisitions and postings

Manage Talent Network applications as part of referral program

External Recruitment Platform management i.e. LinkedIn Indeed

Schedule interviews for recruiting team

Training and Licensing

Assist in training room set up

Administration and project maintenance

General

Manage sensitive information as a confidential resource

Assist with compliance labor posters as needed

Learn to process voluntary separations and file related documentation

Review process documents and update as needed

Assist with badging requirements upon request

Help to manage HR email inbox and respond to requests

Review and reference Navigating Encore Electric Encores employee handbook

Support People Operations Leaders (Benefits HR Talent AcquisitionTraining) with schedule requests and other administrative tasks such as expense reporting

Provide front desk break and lunch coverage as directed

Assist and help execute annual and bi-annual HR audit processes including I9 and general Encore process review

Assist with vehicle policies and overall vehicle program as directed

Assist in seasonal team initiatives and projects i.e. open enrollment activities system cleaning Relationship management pick up the phone and meet in person to build relationships across the organization

Work closely with support services co-workers in the spirit of teamwork and accomplishing the goals of the department

Use judgement when executing all tasks does the request meet the expectations set i.e. does the person need-to-know the information based on title and responsibility does the request align with current processes etc.

Other duties as may be assigned

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of:

Basic Human Resources principles

Administration and management

Customer and personal service

Confidentiality

Teamwork

Individual styles of communication

Clerical

Database management

Skill in:

Maintaining confidential information

Establishing and maintaining effective working relationships with vendors consultants management and employees

Managing complex projects breaking them down to their component levels

Adapting to new and changing requirements environments and/or information

Active listening

Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding

Reading and business writing

Typing

Database maintenance

Accurate data entry

Operating a computer including Microsoft Excel Word Outlook PowerPoint Explorer database and communication software and various websites

Deductive reasoning critical thinking and problem-solving

Organizing planning and prioritizing work

Estimating resources needed to complete required tasks

Following up until project is 100% complete

PHYSICAL REQUIREMENTS:

Climbing

Driving

Kneeling

Lifting (up to 25 lbs)

Sitting

Standing

Stooping

Vision acuity (near and far)

Walking

REQUIREMENTS:

This position requires at least one years experience in Human Resources Recruiting Benefits Training or related area. Exhibiting high professionalism and confidentiality is important. High School GED is required.

Benefits of this role:

• Encore Electric provides excellent benefits for our employees including: medical dental and vision plans disability and life insurance employee-matched 401(k) paid time off (PTO) an employee assistance program that includes counseling legal and financial advice.
• Encore also provides a generous employee referral program and access to technical safety personal finance and leadership training through Encore University Encores in house training program.
• You will receive a monthly cell phone allowance.

Applications will close for this position on: December 31 2025

For questions regarding this role please contact:

To request an accommodation during the application process please contact .

Encore Electric Inc. is an EOE including disability/vets.