US Event Manager, Supervising Associate Chicago

Job Title: US Event Manager

Function: Finance

Sub-Function: Meeting & Events

Level: Supervising Associate

At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too. Join us and build an exceptional experience for yourself and a better working world for all.

The opportunity

This position is responsible to support the SMM (Strategic Meetings Management) program through the coordination and execution of large-scale internal and client events. The Event Manager will work with meeting sponsors to understand the business needs and provide value-based solutions. The individual will contribute to Meeting & Events (M&E) overall objectives to deliver brand value quantitative value and compliance through data integrity.

Your key responsibilities

The Event Manager core purpose of the role is to deliver exceptional experience and adhering to EY policies and M&E key goals and objectives. This individual will be responsible to consult with meeting sponsor to understand logistical requirements of the event and develop the most cost-effective and sustainable meeting plans to fulfill the requirements of the meeting sponsor and mitigate risk to the firm. This individual will be able to recommend the appropriate meeting platforms project management sourcing contract negotiations budget management registration and all other various meeting logistics. The individual will be responsible for discussion compliance and maintaining clean and accurate data entry for all budget spend.

In addition:

• Will travel to manage all logistical aspects of the meeting on-site and will require extended hours of work and ability to move quickly to multiple function locations
• Travel required 25%-40%
• Overtime may be required based on volume of work or scheduling
• Informs and makes recommendations to leadership regarding competing priorities and resource management issues
• Utilize Event Manager tools to enhance the overall stakeholder and event experience
• Responsible for the completing Cvent data entry in a timely manner as well as overall accuracy of data for reporting (QC reports) and ensure repository is kept updated for audit purposes
• Complete all EY required LEAD and Success Factor functions
• May be required to manage M&E special business projects

Skills and attributes for success

• Using M&E Guidelines and Procedures this position will make recommendations to internal clients regarding location and logistics to large meetings
• Timely and accurate data input and document management

• High financial responsibility
• Extensive knowledge of meetings & events operational processes and EY TME policies and objectives
• Ability to drive change by building strong trusting relationships with key customers at all levels
• Ability to communicate to challenge and persuade employees and internal clients at all levels
• Able to work as part of a team understand the impact of actions on the overall team and work independently
• Ability to understand compliance and Spend Under Management metrics and to plan improvements
• Excellent time management skills; balances multiple priorities by considering priorities urgency and impact on key relationships and resources
• Strong work initiative and the ability to adapt to new challenges and ideas
• A calm demeanor with a passion for event delivery and an ambitious nature
• Moderate decision making and receives periodic supervision from a manager

To qualify for the role you must have

• Degree in a related discipline or a minimum of 5-7 years experience in Event Management
• Strong knowledge of the marketplace and industry trends
• Strong analytical skills commitment to quality adaptability change management self-motivation and teamwork
• Demonstrates executive prescence establishes credibility quickly with the ability to communicate challenge and persuade internal stakeholders at all levels
• Customer service focused
• Knowledge of meeting industry software including web registration applications Cvent
• Good MS Office skills with competncy in the use of Excel and PowerPoint
• Certified Meeting Proffesional Certificate preferred

Ideally youll also have

What we look for

In addition to the skills and attributions required we are looking for a candidate who is looking to be a part of a high performing team embracing an inclusive and diverse working environment. This person will also focus on personal development and taking an active approach to learn about the business and applying the knowledge. The fast past environment will require to find the right balance between personal and professional commitments and understand the benefit of personal well-being.

What we offer

• Continuous learning: Youll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: Well provide the tools and flexibility so you can make a meaningful impact your way.
• Transformative leadership: Well give you the insights coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: Youll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above please contact us as soon as possible.

The exceptional EY experience. Its yours to build.

EY Building a better working world

EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets.

Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.

Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers for the complex issues facing our world today.