Executive Assistant
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Job Location:
Austin, TX - USA
Yearly Salary:
$ 55000 - 70000
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
At GigFinesse were not just changing the game were redefining how live entertainment is booked across the U.S. In just a few years our platform has powered more than 50000 shows in 30 cities transforming everything from intimate rooftop sessions to marquee venue performances. Our innovative approach has earned recognition from Forbes 30 Under 30 Crains Business and leaders across the hospitality ecosystem.
As we continue to scale were looking for passionate music-driven individuals to join our team. If youre excited about building a more accessible equitable and reliable platform for artists and venues to connect create and thrive wed love to meet you.
The Role
We are seeking an organized proactive and energetic Executive Assistant to join our team in Austin this role you will serve as the operational force multiplier for our CEO and two key members of our leadership team.
As an Executive Assistant you will coordinate and manage executive scheduling prepare and organize essential projects and handle correspondence to help manage executives bandwidth. This dynamic role requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the executives needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals. To perform this job successfully the individual must handle highly sensitive and confidential financial legal personnel and institutional information while exercising professionalism and discretion. While the primary focus is business operations this role requires a no task is too small mentality occasionally assisting with personal administrative tasks to ensure our leadership team maintains peak focus.
Responsibilities
- Manage complex schedules triaging emails and tasks.
- Proactively optimize calendars to ensure time is leveraged and spent effectively and efficiently.
- Coordinate travel arrangements itineraries and logistics seamlessly.
- Liaise with internal business units and external parties.
- Provide meeting support and general administrative assistance.
- Plan and coordinate team off-sites community events and client meetings.
- Maintain confidentiality and protect operations by having a high level of discretion.
- Assist with ad-hoc personal administrative tasks to free up executive time for high-level business priorities.
- Travel may be required on an as-needed basis.
Qualifications
- 2-4 years of experience in an Executive Assistant or Paralegal role.
- Excellent verbal and written communication skills.
- Great attention to detail and organizational skills.
- Proficiency in G-Suite and ability to master software including Slack Notion etc.
- Keen judgment and an ability to learn quickly while assisting high-performing executives.
- Bachelors degree or equivalent experience required.
- Based in Austin with a reliable vehicle and valid drivers license.
- Passion for live entertainment is a plus.
Compensation
Anticipated total compensation for this position is between $55000 - $70000 per year.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
GigFinesse is the first purpose built live entertainment solution for the hospitality industry. Our team and technology work hand in hand to connect venues with the best talent across U.S. We are talent booking, simplified.
