AP AR Clerk Rockford, Illinois#12441
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Job Location:
Rockford, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
PositionAP AR Clerk
Report to: Accounting Manager
Working Hours:7:30am 4:30pm
Wage$26-$27/H
FLSA:Non-Exempt
AP job description
1. To gather all bills invoices statements slips chits required to be paid.
2. To obtain approvals on all proposed payments or confirm if bills/invoices are already approved.
3. Carry out posting process in accounting application and to print checks to vendors. Mailing out checks and other letters is also part of responsibility.
4. Produce list of payables required to be paid by wire/ACH to supervisor.
5. Work on credit card records and collect all support for the transaction and post them. Help employees with CC information when needed.
6. Answer queries from vendors co-workers and other employees of the company and coordinate with other departments for any informational needs.
7. Collect open regular mail and supply it to appropriate people in the company.
8. Produce list of positive pay to supervisor after every check run. Work on any reporting requirements as assigned.
9. Help with bank reconciliation when required.
10. Scan print and save documents in A/P folders on timely basis.
11. Maintain accurate and organized historical records of all accounts payable transactions and vendor information.
12. Pull A/P ageing report on regular basis determine bills that are overdue and process payment promptly.
13. Any other work as assigned by the supervisor.
A/R help:
1. Apply payments received from customers in timely manner.
2. Assist is proper maintenance of AR sub-ledgers.
3. Deposit checks received by the company into bank on periodical basis.
4. Pull A/R ageing report on regular basis and itemize delinquent accounts for follow-up.
5. Answering queries from Sales team or customers when required.
6. Scan print and save documents in A/R folders on timely basis.
7. Any other work as assigned by the supervisor.
Minimum Qualifications (Knowledge Skills and Abilities)
35 years of job experience in Accounts Payable Accounting or related administrative work in corporate environment. Some experience in handling Account Receivable will also be required.
Strong attention to detail and accuracy when reviewing invoices and processing payments
Basic understanding of accounting principles and desire for continuous learning and adapting to changes.
Proficiency in Microsoft Excel and other accounting software (experience with Plex ERP is a plus). Should have a good typing speed.
Analytical and problem-solving skills to identify and resolve discrepancies.
Effective communication skills to coordinate with the Sales Team and other departments.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
High level of integrity and confidentiality when handling financial information.
Excellent problem-solving and conflict resolution skills with great customer service and with positive attitude.
Respect chain of command and follow instructions of supervisor.
Follow the company employee guide punctuality is needed and ready to go extra mile to complete tasks in urgent or important situations.
Associate degree in Accounting Business Administration or related field preferred
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
100% onsite. One work location.
Report to: Accounting Manager
Working Hours:7:30am 4:30pm
Wage$26-$27/H
FLSA:Non-Exempt
AP job description
1. To gather all bills invoices statements slips chits required to be paid.
2. To obtain approvals on all proposed payments or confirm if bills/invoices are already approved.
3. Carry out posting process in accounting application and to print checks to vendors. Mailing out checks and other letters is also part of responsibility.
4. Produce list of payables required to be paid by wire/ACH to supervisor.
5. Work on credit card records and collect all support for the transaction and post them. Help employees with CC information when needed.
6. Answer queries from vendors co-workers and other employees of the company and coordinate with other departments for any informational needs.
7. Collect open regular mail and supply it to appropriate people in the company.
8. Produce list of positive pay to supervisor after every check run. Work on any reporting requirements as assigned.
9. Help with bank reconciliation when required.
10. Scan print and save documents in A/P folders on timely basis.
11. Maintain accurate and organized historical records of all accounts payable transactions and vendor information.
12. Pull A/P ageing report on regular basis determine bills that are overdue and process payment promptly.
13. Any other work as assigned by the supervisor.
A/R help:
1. Apply payments received from customers in timely manner.
2. Assist is proper maintenance of AR sub-ledgers.
3. Deposit checks received by the company into bank on periodical basis.
4. Pull A/R ageing report on regular basis and itemize delinquent accounts for follow-up.
5. Answering queries from Sales team or customers when required.
6. Scan print and save documents in A/R folders on timely basis.
7. Any other work as assigned by the supervisor.
Minimum Qualifications (Knowledge Skills and Abilities)
35 years of job experience in Accounts Payable Accounting or related administrative work in corporate environment. Some experience in handling Account Receivable will also be required.
Strong attention to detail and accuracy when reviewing invoices and processing payments
Basic understanding of accounting principles and desire for continuous learning and adapting to changes.
Proficiency in Microsoft Excel and other accounting software (experience with Plex ERP is a plus). Should have a good typing speed.
Analytical and problem-solving skills to identify and resolve discrepancies.
Effective communication skills to coordinate with the Sales Team and other departments.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
High level of integrity and confidentiality when handling financial information.
Excellent problem-solving and conflict resolution skills with great customer service and with positive attitude.
Respect chain of command and follow instructions of supervisor.
Follow the company employee guide punctuality is needed and ready to go extra mile to complete tasks in urgent or important situations.
Associate degree in Accounting Business Administration or related field preferred
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
100% onsite. One work location.
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
