Administrative Assistant

Sorting and distribute incoming Mails/ courier documents to recipient or pigeonhole.

Check stationary stock/ replenish / order stationary items

Issue stationary to requested staff

Order beverages for pantry and cafetaria

Issue Purchase Requisition/ Receiving in Coupa system for All Admin vendors

Create new vendor in Coupa system

Filing of documents/ Medical Chit / Invoices

Birthday Month Celebration for office and Operations order birthday cakes/ pastries/ paper plates/ packet drink monthly

Top up mineral water/ snacks in boardroom

Other admin tasks- ex-laminating etc.

Take charge of 2 cleaners for whole plant cleaning matters

Booking of hotel rooms for guests and arrange ground transportation

Hiring Process - Create Job Requisition in ORC system
Liase with Recruitment Agencies / Jobstreet / Mycareefuture portal
Assist with scheduling interviews
Arranger pre-employment check for selected candidate /
work pass check up (for foreign worker)
Apply work pass (for foreigner) / Work pass Issuance
Update new hirer details in ONBASE
Register new hirer finger print in Dayforce system
Issue employee access card / employee name put up track in/ out board
Arrange safety training for new hirer prior join date (AWSHPP course)

Arrange and coordinating training and development need for employees update in excel

Arrange yearly Health Screening for all employees

Arrange prescription safety glass for all employees except Office employees

Handle work pass related matters including application renewals termination.

Liaise with MOM for work pass-related matters.

Checking Employee Attendance in Dayforce

Update Monthly Records / HR Records for submission : -

Employee Attendance Report by departments submit to HOD

Employee OT Claim Record

Safety / Man Hour Record for Safety Manager

Regular Working Hour/ OT Hour for Finance Manager

Employee Absentees report

Training record

Paid Hours / OT Hours report.

HR Excel Record

HR Activities Record

HR Budget Forecast/ Actual Costing

Employees Allowances report such as Hardship Allowance Attendance Allowance Call out Allowance.

Manual Template for OT claims/ Allowances Claim

Foreign Worker Levy

Employee Engagement activities Health Talk Team Building Womens Day Fruit Day Earth Day etc

Recreation Committee Member

Safety Committee Member

Provide HR & administration support as assigned by HR Manager & Plant Manager

Skills and Experience

Highly organized with ability to multi-task and prioritize

Good written and verbal communication skills

Experience in office management

Proficient in Microsoft Office

Diploma in Human Resource

PCBS / ITE In Office Skills