Assistant Manager Business Support

Petaling Jaya - Malaysia

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

General responsibilities:

Plan and prepare materials for scheduled meetings conferences and conference calls.
Assist in the planning and coordination of workshops sales meetings and corporate events.
Draft edit and format various communication materials including emails newsletters and reports.
Record accurate minutes of meetings and circulate approved memos/minutes.
Follow through on action plans required by internal/external stakeholders within agreed timelines.
Maintain detailed records including office supplies office equipment inventory details tender documentation etc.
Proactively manage daily administrative support services including managing travel schedules daily agendas hotel bookings air ticket bookings visa processes etc.
Collaborate with relevant teams to gather data perform trend analysis and generate reports to support decision-making processes.
Assist in driving and implementing continuous improvement initiatives for administration and support services.
Provide administration support for department initiatives and programs ensuring alignment with agreed service level standards.
Collaborate closely with senior management to align operational activities with organizational goals.
Provide administrative and operational support to the senior management as needed.

Leadership responsibilities:

Good command in written and spoken English
Excellent organizational and project management skills.
Ability to work independently and collaboratively in a fast-paced environment.
Exceptional written and verbal communication skills.
Demonstrate knowledge in conducting internet research to secure and validate factual information
Demonstrate proficiencies in office productivity tools (e.g. Excel (Pivot / Vlookup / powerBI) Word and PowerPoint)
Strong analytical and quantitative skills
Good working relationship with cross functional teams

Education:

Minimum Degree holder in related discipline based on the functions requirements

Work experience:

Minimum 2 to 4 years experience in similar roles.

Required Experience:

Manager

General responsibilities:Plan and prepare materials for scheduled meetings conferences and conference calls.Assist in the planning and coordination of workshops sales meetings and corporate events.Draft edit and format various communication materials including emails newsletters and reports.Record a...