Outreach Coordinator

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This contract goes until December 7 2026

Internal deadline to apply is December 18th at 11:59 PM

Salary for this role ranges from $55062.54to $82466.66USG 6 to 8 based on the candidates skills and experience.

This role is contingent of funding

Job Description:

Primary Purpose

The Outreach Coordinator (OC) Engineering Outreach is responsible for the development and delivery of programs aimed at elementary secondary post-secondary school audiences that fulfill the Facultys outreach mandate. The OC will also aid and interact with other like-minded groups as directed by Engineering Outreachs Senior Manager and the Faculty of Engineerings Associate Dean of Outreach Equity and Diversity.

Key Accountabilities

Program Coordination

Responsible for the planning implementation and evaluation of Engineering Outreach programs under assigned portfolios (see programs listed below).

Develop and grow accessible programming for all youth through partnership with school boards community organizations and donors under direction of the Senior Manager Engineering Outreach

Responsible for the hiring training supervision performance management and discipline of co-op and casual staff; liaising with Senior Manager Engineering Outreach and UW HR as needed.

Develop co-op and casual staff training initiatives to ensure effective orientation team building ongoing develop and potential retention of staff

Prepare content and schedule for programs. Programming must be appropriate for audience. Examples of programming include aligning goals with community groups creating offerings for youth on campus reaching students who otherwise would not have STEM learning opportunities

Liaise with other Outreach Coordinators on activities and manpower to support program development and delivery

In consultation with Senior Manager ensure that adequate supervision is provided; this may include hiring and solicitation of previous staff

Collaborate with Engineering Outreach team on training and supervision of staff and/or volunteers in a manner appropriate for the event

Document programs and events (e.g. testimonials photos evaluation) and report on outcomes for future improvement

Setup and oversee registration of programs in WCMS and other registration systems (e.g. CampBrain)

Communicate with internal stakeholders to fulfill programming requirements and meet Facultys mandate (e.g. arranging tours of research labs presentations by staff/faculty on campus guest speakers and hands-on activities)

Maintain awareness of research / new technologies that could impact programs

Develop and use tools to assess success of program activities. Assessment may be used to share success with other programs through papers and conferences

Ensure the safety of all program participants and staff

Maintain program/event budgets and cost tracking ensure alignment with unique specifications as outlined by program supporters

As some travel may be required available for weeklong (day/night) trip to a location outside Waterloo for (transportation and housing provided for overnight trips ONLY)

Examples of programs that will be organized and delivered by the Outreach Coordinators include:

- Engineering Science Quest (ESQ) programs: camps clubs and events

- Catalyst programs: conferences and camps

- Community group programs: Women in Engineering STEMpowered for Black students and programs for Indigenous students

- Non-profit programming: workshops events and clubs

- School board programming: workshops and events

- Other programs as directed by Senior Manager Engineering Outreach

Promotion and Communication of Programs

Advertise and promote programs through Outreachs website printed media social media and other means

Oversee the compilation and distribution of program newsletters

Communicate with program and event stakeholders before/during/after the program as appropriate. This includes answering questions about programs and registration process preparing information packages and performing post event/program surveys

Communicate with external stakeholders (i.e. school boards community partners) to find best way to promote programs and understand the needs of the audience

Communicate and promote work with other local (i.e. staff faculty community partners) and national stakeholders (i.e. Actua)

Support the preparation of and delivery of reports for funders partners and other interest groups

Other Accountabilities

Work in collaboration with other Outreach Coordinator(s) in planning and delivery of programming outside of assigned project leads

Hiring and supervision of short-term (i.e. co-op casual hires) staff

Support and development of shared office resources such as Google Apps information sharing portal and support technology

Support graduates / undergraduates with coordination and running of their events as directed by Senior Manager

Office wide administrative tasks as assigned (i.e. email management newsletter drafting)

Special task/projects as assigned by Senior Manager

Required Qualifications

Education

Undergraduate degree in STEM field or equivalent education and related experience

Experience

Leadership experience in a classroom camp or equivalent environment

Experience with development and/or delivery of STEM activities

Experience with Google Applications and Microsoft Office for sharing of knowledge across platforms

Experience with equity deserving groups including but not limited to Black Indigenous girls/women low socioeconomic status and those with accessibility needs

Lived Experience: A primary focus of Engineering Outreach programming is to reach equity deserving groups who have been historically underrepresented in STEM fields; these equity deserving groups include Black students Indigenous students girls and non-binary Youth persons with disabilities racialized communities and those facing socioeconomic disadvantages. Candidateswithlived experiencesin one or more of these communities are encouraged to apply for the position

Knowledge/Skills/Abilities

Strong time management and planning skills

Demonstrated ability working with teams composed of diverse audiences (e.g. age gender culture)

Strong communication skills and ability to clearly articulate plans with both internal and external stakeholders

Problem solving skills and comfortable coming up with new and creative solutions to problems

Motivated to recognize gaps and strive to find areas for improvement within Teams operations

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.