• Location: This opportunity can be hybrid in the Vancouver BC Lower Mainland. Our head office is in Surrey BC.
• Compensation: Annual base salary: $53200 - $60200 CAD plus eligibility for a profit-sharing bonus.
  This salary range reflects our reasonable estimate for the role. Final compensation may vary based on your experience qualifications and other relevant factors.
• Additional Requirements: Employment is subject to successful completion of reference checks and a Canadian criminal background check.

Trade Show & Event Administrator

As a member of Safe Softwares Marketing team youll help deliver a wide variety of events including international conferences and trade shows user meetups such as our FME Breakfast of Champions series and internal corporate initiatives. Youll coordinate logistics track inventory prepare documentation and support communication with vendors and internal stakeholders.

Your contributions ensure every event runs smoothly while helping the team scale operations and stay focused on strategic goals. Youll gain hands-on experience in event coordination shipping and inventory management and cross-functional collaboration with teams such as Creative Services Product Marketing and Customer Success.

We value diverse experiences and perspectives. If youre organized curious and eager to learneven if you dont meet every qualificationwe encourage you to apply.

About The Team

Safes Marketing team is collaborative creative and focused on delivering accessible and meaningful experiences. Events are a key part of how we connect with people and tell our story. This role reports to the Trade Show & Event Coordinator and supports the team in delivering thoughtful well-executed events across regions and industries.

We work closely with internal partners and external vendors to ensure smooth event execution strong branding and clear communication. We value clarity kindness and shared success.

What Youll Be Doing

As a Trade Show & Event Assistant / Administrator you will:

• Coordinate logistics such as shipping AV setup booth materials furniture and on-site needs.
• Track tasks and deadlines using event portals and internal tools.
• Communicate with vendors venues and internal teams to ensure timelines are met.
• Prepare quotes invoices approvals and packing lists for events.
• Pack and ship marketing kits swag and materials.
• Maintain and organize inventory of promotional items printed materials and branded apparel.
• Support Breakfast of Champions logistics including venue research catering and materials
• Assist with attendee communications registration links and on-site prep.
• Help clean and process event data such as lead follow-up and CRM updates.
• Provide general support across the Marketing team for event-related tasks.
• Assist Event Coordinator & Team Lead with internal User Conferences as needed

Qualifications Skills and Competencies

At Safe Software we welcome diverse backgrounds and experiences. While not all candidates will have everything listed the most successful candidates will bring many of the following:

What Were Looking For:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Clear and respectful communication both written and verbal.
• Comfortable with hands-on responsibilities such as packing organizing and shipping materials.
• Familiar with digital tools such as spreadsheets shared drives and Slack.
• Able to work on site approximately two days per week for packing and event preparation.
• Eager to contribute to a respectful inclusive and team-oriented culture.

Nice to Have:

• Experience with event logistics shipping coordination or inventory management.
• Familiarity with vendor communication budget tracking or event portals.
• Interest in branding events or marketing operations.

What Sets You Apart:

• You take pride in the details and enjoy making sure everything is packed prepared and ready to go.
• Youre someone others can count on reliable responsive and calm under pressure.
• You approach logistics with care knowing that smooth delivery supports the success of the entire team.
• You bring a collaborative attitude and a willingness to pitch in wherever needed.

What You Can Expect

When you choose a career with Safe Software youre also choosing

• Meaningful Work: Make a profound impact across our business workplace and data integration product.
• A Supportive Environment: Feel empowered to share your ideas and implement them with high autonomy and team support.
• Social Responsibility: Become part of a team that finds meaningful ways to give back. Take paid time off to volunteer for one of our Safe-organized opportunities that align with our core community initiatives.
• Learning & Career Development: We believe in your continuous learning and growth. Take advantage of an annual learning budget and training programs paid for by Safe.
• Flexible Working Hours: Flexible and remote-friendly work arrangements to fit your lifestyle. Work when you want and how you want to.
• Work-Life Balance: Theres no place for burnout at Safe. Maintain a healthy balance of your personal and work life without splitting yourself in two. Enjoy 3 weeks of vacation to recharge plus an additional paid 6 seasonal days off per year.
• Health & Wellness: Extended health dental health or lifestyle spending and counseling benefits from day 1. Thats right no waiting period.
• Family is important: We are dedicated to supporting our employees through parenthood and offer a Parental Leave Top-Up Program for new parents through childbirth or adoption.
• Shared Success: Share in Safes success with our bi-annual profit sharing and RRSP/TFSA matching program.
• An Accessible Commute: Regardless of your commute method were located close to public transit and provide complimentary parking and bike storage for our team!

About Safe Software

Safe Software transforms organizations with FME the only All-Data Any-AI Enterprise Integration Platform connecting all your data anywhere at any velocity. With over 30 years of expertise and 25000 enterprise customers across 125 countries we simplify your data journey wherever it leads.
Founded in 1993 Safe is headquartered in Surrey BC with over 200 team members and counting. Were always looking for talented individuals with diverse backgrounds who are determined to learn and grow. Are you ready to join the team

Our Commitment to Diversity and Inclusion

Safe Software is an equal opportunity employer and we truly believe that innovation and strength begin with diversity and inclusion. We welcome all candidates regardless of race gender identity or expression sexual orientation age ability disability national or ethnic origin political belief religion or family status. Should you require accommodations during the recruitment process please contact .

Required Experience:

Unclear Seniority