Accounts Payable Manager (AI-Driven AP Transformation)

Mechanical One is one of the fastest-growing companies in the Southeastbuilt on speed accuracy and a relentless commitment to operational excellence. As we scale were transforming our financial operations with automation intelligence and systems that eliminate friction for our teams.

We are seeking an Accounts Payable Manager who not only knows AP inside and out but who can architect the futureleveraging automation AI OCR and workflow tools to create a world-class payables engine.

Position Overview

The Accounts Payable Manager will lead all AP functions across multiple entities ensuring accuracy timeliness and compliance while driving a strategic roadmap for automation and AI integration. The ideal candidate will have deep experience with high-volume AP ERP systems vendor management and building technology-enabled processes that scale.

This leader will partner closely with the Controller CFO Purchasing Warehouse Operations and IT to create a seamless intelligent AP workflow from purchase order to payment.

Key Responsibilities

Accounts Payable Operations

Oversee end-to-end AP for multiple business units.

Ensure timely processing of invoices credits statements and payments.

Lead the weekly payment cycle (ACH check virtual card etc.).

Reconcile vendor accounts and resolve discrepancies proactively.

Maintain AP aging cash requirements reports and month-end close schedules.

Partner with Purchasing and Warehousing to ensure accurate 3-way match controls.

AI Automation & Systems Leadership

Implement AI-driven tools to streamline invoice intake OCR capture coding and exception handling.

Design workflows using automation platforms (ServiceTitan Bolt QuickBooks Sage Intacct or similar).

Collaborate with IT to evaluate and deploy AP automation solutions.

Define the future-state AP process with measurable KPIs (cycle time accuracy duplicate prevention exception rate etc.).

Establish controls that improve speed without compromising audit readiness.

People Leadership

Lead coach and develop a small AP team.

Create a culture of accuracy ownership and speed.

Set clear expectations and accountability metrics.

Vendor Relations

Serve as the primary point of contact for vendor billing issues.

Maintain strong relationships with key suppliers.

Ensure accurate application of rebates credits pricing and terms.

Support annual vendor negotiations with clean reporting and data.

5 years of progressive AP experience; 2 years in a leadership or supervisory role.

Experience implementing AI OCR or automation tools in finance/AP.

Strong background with mid-market ERP platforms (Intacct QuickBooks Enterprise NetSuite or similar).

Experience in high-volume multi-entity environments preferred.

Strong analytical skills and the ability to build dashboards/KPIs.

Construction manufacturing or trades industry experience is a plus.

Excellent communication and vendor management skills.

High personal integrity and a bias for speed accuracy and continuous improvement.

What We Offer

Competitive salary and performance-based incentives.

Full benefits package (health dental vision 401k).

High-growth environment with real ownership and influence.

Opportunity to lead Mechanical Ones AI-driven financial transformation.

A culture built on clarity accountability and doing things the right way.

How to Apply

Send your resume and a brief note on your AP and automation experience to: