Quotations Supervisor

Job Summary

Leads and supervises the Quotations department. Identifies and notifies Quotations staff of upcoming projects or jobs. Oversees the schedule of jobs being bid accuracy of database on current projects and assures required specifications are met for all jobs in progress. Supervises and may perform takeoff of bids. Oversees and may participate in the completion of the quotation process for each assigned project market or location. Oversees or participates in obtaining orders and providing sales support for the outside sales force. Negotiates with vendors for best pricing and best delivery of products to customers and/or jobsites. Ensures staff is actively participating in coordinating analyzing and acting upon information and feedback of customer needs pricing products competition and procedures.

Responsibilities

Essential Functions

• Works closely with BSEs sales and marketing staff to promote sales and to meet and exceed sales and gross profit objectives.
• Identifies and notifies Quotations staff of upcoming projects or jobs.
• Oversees the schedule of jobs being bid accuracy of database on current projects and assures required specifications are met for all jobs in progress.
• Supervises and may perform takeoff of bids that could include products such as motor control centers motor drives control components fixtures lighting lamps dimming systems switchgear duct systems apparatus and specialty equipment.
• Oversees and may participate in the completion of the quotation process for each assigned project market or location.
• Oversees or participates in obtaining orders and providing sales support for the outside sales force.
• Provides customers with timely follow-up on technical inquiries and requests.
• Oversees the close-out of completed job files.
• Negotiates with vendors for best pricing and best delivery of products to customers and/or jobsites.
• Provides consistent responsive quality service to our customers.
• Ensures staff is actively participating in coordinating analyzing and acting upon information and feedback of customer needs pricing products competition and procedures.
• Supervises and oversees the efforts of the Quotations staff to work with the Customer Financial Services to resolve customer-billing problems resulting from errors in the quotations process pricing shipping deliver or other customer service/credit areas.
• Ensures the Quotations team is performing the appropriate SAP functions so the department runs as efficiently and accurately as possible.
• Close out projects for final billing to customers in a timely manner along with credits and over billing issues.

Non-essential Functions

• Contacts vendors for pricing as needed.
• Provides input and market intelligence as required.
• May place orders and hold orders on secured projects prepare submittal drawings and release hold orders after submittal approval.
• May develop quotations and request bid/performance bonds for customers within company profit objectives and guidelines.
• Provides guidance in purchasing functions product evaluations and code descriptions inventory management pricing development and other related services as needed.
• Attends sales meetings and training programs as needed.
• Participates in sales meetings and trade shows as needed.

Qualifications

Skills and Abilities

Physical Requirements

Frequency at which you would carry/lift in a typical day:
Occasionally 0 33% Frequently34 66% Continuously: 67 100%

• Lift from Waist:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Lift from Floor:
  • < than 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Carried for Distance:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Continuously
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Frequently
• Reaching (extending arms in any direction) - Frequently
• Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Occasionally
• Repetitive motion (substantial movement (motions) or the wrists hands and/or fingers) - Continuously
• Pivoting (movement in any direction with one foot keeping the other in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Grasping (Applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking pinching typing; working with primarily fingers and not whole hand) - Continuously
• Talking (expressing or exchanging ideas by means of the spoken word) - Continuously
• Driving (the control and operation of a motor vehicle) - Occasionally
• Desk work (work usually performed at a desk) - Continuously
• Use of a computer - Continuously
• Use of a telephone - Continuously
• Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Occasionally
• Travel (travel needed to perform job duties) - Occasionally

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employers discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.