Front Office Executive
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Front Office & Reception Management
Greet and welcome visitors walk-ins and clients in a professional manner.
Maintain the visitor logbook with accurate names contact details and purpose of visit.
Handle all incoming calls direct them to the respective departments or take accurate messages.
Manage bookings for boardrooms palette rooms and other meeting spaces.
Ensure all meeting rooms are clean well-arranged and ready as per schedule.
Monitor the condition of office facilities including cleanliness maintenance schedules and repairs to
ensure a safe work environment.
Organize lunch and snacks for employees.
Maintaining valid documents related to Rental Agreements / AMC - AC & DG and its renewal.
Maintaining and updating of GMC /GPA by month-on-month addition & deletion.
Process monthly retainership charges.
Verify documents and obtain approval to release rental advances for newly hired staff accommodation.
Ensure that required printed materials and stationery are printed and distributed to respective sites.
Coordinate site-related tasks such as ID card distribution birthday gifts Ayudha Pooja gift distribution and
staff medical arrangements etc.
Manage air travel bookings and coordinate for road travel arrangements.
Manage hotel arrangements for meetings and other company requirements.
Manage recruitment portal.
Support and schedule interview with candidates
Greet and welcome visitors walk-ins and clients in a professional manner.
Maintain the visitor logbook with accurate names contact details and purpose of visit.
Handle all incoming calls direct them to the respective departments or take accurate messages.
Manage bookings for boardrooms palette rooms and other meeting spaces.
Ensure all meeting rooms are clean well-arranged and ready as per schedule.
Monitor the condition of office facilities including cleanliness maintenance schedules and repairs to
ensure a safe work environment.
Organize lunch and snacks for employees.
Maintaining valid documents related to Rental Agreements / AMC - AC & DG and its renewal.
Maintaining and updating of GMC /GPA by month-on-month addition & deletion.
Process monthly retainership charges.
Verify documents and obtain approval to release rental advances for newly hired staff accommodation.
Ensure that required printed materials and stationery are printed and distributed to respective sites.
Coordinate site-related tasks such as ID card distribution birthday gifts Ayudha Pooja gift distribution and
staff medical arrangements etc.
Manage air travel bookings and coordinate for road travel arrangements.
Manage hotel arrangements for meetings and other company requirements.
Manage recruitment portal.
Support and schedule interview with candidates
Key Skills
- Anti Money Laundering
- Arabic Speaking
- Administration
- HR Reporting
- Billing
- Import
