(Internal Only) Travel Desk Coordinator

Fixed term 10-month contract

Part time: 25 hours per week Monday to Friday

We have an exciting fixed term opportunity to join our finance team as a Travel Desk Coordinatorresponsible for coordinating and travel arrangement for non-C-Suite employees including booking flights trains taxis parking and accommodation.

You will also support leadership with venue searches and bookings for meetings and events your scope will also at times extend to the C-Suite to support the Executive Assistants as required.

Youll require understanding of travel compliance and visa requirements for international trips. Youll gain proficiency in booking systems and help improve processes by spotting gaps and recommending solutions.

Additional responsibilities may include maintaining a central travel calendar tracking expenses for reporting and budgeting and liaising with vendors to secure corporate rates.

This is a fixed-term part-time hybrid role with some office presence preferred; specific office working days will be agreed during the interview process.

Closing date: 5pm on Wednesday 10th December 2025

Key Responsibilities:

• Booking airfare tickets train tickets taxis parking and hotels for non-C-suite employees.

• Liaising with colleagues across all our global locations.

• Assistingwith venue searches for leadership meetings and booking venues and travel for all leaders.

• Monitoring travel disruptions (e.g. strikes weather events) and proactively adjusting bookings.

• Supporting emergency travel changes and ensuring travellers have access to support when needed.

• Supporting Managing travel arrangements for the C-suite executives as required.

• Ensuring all travel arrangementscomply withestablished travel policies and procedures.

• Loggingand updating travel costs and bookings onto the master shared tracker.

• Checking and reconciling corporate credit card statements to ensure accuracy.

• Managing and advising on visa requirements for international travel including documentation and timelines.
• Adapting quickly to new travel booking systems and technologies to support efficient travel coordination.
• Managing multiple tasks simultaneously whilemaintainingaccuracy and composure in high-pressure situations.
• Adherence to company targets and KPIs.
• Regularly meetand discuss with your line manager to continuously improve your own performance and support your personal development.

• You maybe requiredto carry outadditional duties within your capability to meet the needs of the business
  

• Demonstrate a thorough understanding of DDCs Values & Culture and collaborate with the team to ensure that everyone embodies these. Proactively encourage and uphold these ideals andobjectiveswhile fostering an environment that aligns with these values.

What do you need

• Strong organisational skills to handle travel arrangements for several employees at once each with different destinations schedules and interpersonal abilities to correspond with senior members of The DDC Group and meet their high expectation.
  
• Attention to detail to ensure that travel dates times and names are entered correctly.
• Ability to work independently and prioritize tasks effectively.
• Comfortable in collaborating and working as part of a team.
• Proactive and efficient individual with a passion for travel planning.

Qualifications and Experience:

• Previous role in a customer service environment. Knowledge of visa requirements and travel compliance policies is advantageous.
  
• Past experience in travel booking or related field (a bonus but not a must).

We will give you:

• Full-time equivalent salary is 27000 per annum; pro rata for 25 hours per week is 13.85 per hour.
• Your holidays death in service benefit and pension will be in line with your current entitlement.

• Free Eye Care Receive Specsavers vouchers for eye tests and a contribution to glasses if needed for VDU use

• Employee Assistance Programme - provides highly confidential help and advice for legal financial and medical concerns. Plus access to the MyMindPal app

• Company Mental Health First Aiders

• Enhanced Family Leave Pay with service

• Access to a Health Cash Plan Scheme

• Free tea and coffee breakfast and sandwiches at head office

• Free car parking and electric car charging point at head office

About the company

The DDC Group is a renowned leader in data business process outsourcing and technology solutions providing clients across industries including banking and finance energy and utilities healthcare insurance shipping and logistics life sciences public sector and travel among others.

With 35 years of experience The DDC Group is committed to driving business outcomes through technology innovation efficiency and dedication to client success.

If this sounds like the right career move for you click apply to be our Travel Desk Coordinator.

If you have any questions please email

or call

Required Experience:

IC