Internship Program Manager, Career Exploration

The Internship Program Manager manages the day-to-day operations for structured credit-bearing internships the Macalester Summer Internship Grant and other Career Exploration-sponsored experiential learning opportunities (ex: micro-internships MacExplore etc.). This role works with students faculty campus partners and organizations to manage the administrative processes and reporting for these areas. This role also sits within the Employer Engagement team in Career Exploration and collaborates with the career advising team to support departmental programming initiatives and data collection. Reports to the Associate Director Academic Internships.

This is a full-time (1.0 FTE) exempt position that offers a flexible hybrid schedule (3 days onsite during the 9 month academic year and 2 days onsite during the summer) Monday through Friday.

About The Department:

Macalesters Career Exploration department offers programs services and appointments for students. Our team provides tailored career exploration and preparation for students of all majors. Career Exploration is committed to empowering and advising students in their career journey by fostering connections building skills and embracing continuous learning and self-discovery. The Career Exploration team sits within the Student Affairs division.

50% Internship Program Management:

• Works with students faculty and site supervisors to ensure that all registered internships are sufficiently structured for student learning and academic integrity; processes all learning contracts.
• Coordinates registration of internships for academic credit in conjunction with students faculty and site supervisors the Registrar and Student Accounts (if applicable).
• Works closely with the International Student Program to ensure proper internship documentation for international students to qualify for Curricular Practical Training.
• Manages communication including internship expectations and requirements between students site supervisors and faculty.
• Shares evaluative data with faculty to facilitate internship grading.
• Tracks internship assignments and student timesheets.
• Educates career advisors and other Career Exploration staff/student workers about processes and requirements for registered internships.
• Develops web and print materials that guide students through the internship search and registration process including term-specific information.
• Integrates other grant-funded summer internship programs (ex: MacNest Chuck Green etc.) into academic credit and administrative models.
• Manages the Experience internship management platform in the Handshake Job and Internship system.
• Promotes academic internships to students staff and faculty.
• Utilizes Google Docs and Qualtrics to build and generate evaluation assessment and program summary reports.
• Provides support for internships integrated into academic programs.
• Connects internship employers to employer engagement colleagues to strengthen and expand partnerships and pipelines.
• Works closely with the Associate Director Academic Internships to resolve issues that arise with students site supervisors and faculty.

25% Macalester Summer Internship Grant Management:

• Collaborates with the Associate Director Academic Internships to plan annual grant program.
• Manages selection process for grantees; serves as member of the selection committee.
• Helps the Associate Director track MSIG grant expenditures and budget.
• Promotes Macalester Summer Internship Grant to students staff and faculty.
• Utilizes Google Docs and Qualtrics to generate evaluation assessment and program summary reports.
• Sets up payment of stipends for all grantees through Accounts Payable.
• Helps facilitate spring programming and tracks MSIG summer assignments.

20% Career Exploration Programming:

• Helps facilitate student-facing internship support such as webinars workshops and student appointments.
• Provides support for micro-internships MacExplore and other experiential learning opportunities.
• Provides support for employer engagement programming including Employer Tabling MacLaunch and site visits.
• Supports departmental access and equity initiatives.

5% Other Responsibilities:

• Completes other responsibilities as assigned.
• Participates as an active member of the team. Participates in department and college activities and supports implementation.

• Bachelors Degree required.
• Minimum 3 years experience in program management or similar administrative work (higher education experience preferred).
• Strong oral and written communication skills (including public speaking/presenting) organizational skills and attention to detail.
• Strong interpersonal and collaborative skills.
• Strong interest in working with students in a liberal arts environment.

Compensation:

The annual salary for this position will be $55651 to $58181 depending on experience.

Benefits:

At Macalester we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan.
• Generous Parental Leave.
• Outstanding vacation and sick time packages plus an additional 10 holidays.
• Comprehensive health insurance plans including a generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility wellness coaching and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

This position is represented by MAPE.

Application Guidelines:

For best consideration please submit your cover letter and resume through the Macalester Employment Opportunities webpage by January 2nd 2026. No applications will be received after this date.

Jaclyn Howard

Talent Acquisition Manager

Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community including people of color individuals with disabilities women and LGBTQIA individuals.

Founded in 1874 Macalester College provides students with the inspiration insight and experience to become successful and ethical leaders. Located in flourishing St. Paul Minnesota Macalester enrolls over 2000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester we look at our employees through a whole-person holistic lens. With comprehensive benefits and well-being programs we provide and enable our community members to grow and care for themselves their families and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences.

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations races ethnicities national origins genders religions abilities and ages.