Human Resources Assistant

LOCATION

This position is fully on-site and requires a regular presence in Fort Smith Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The Human Resources Assistant is responsible for administrative support of the day-to-day operations of the department and performs a wide range of duties relative to the maintenance and processing of personnel records recruitment payroll and benefits. Additionally the position supports management staff and faculty with Human Resources related tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist in the execution of compliance training and tracking of training for general employment compliance purposes and within established guidelines of accrediting agencies to gain or maintain accreditation.
• Responsible for creating job descriptions within accrediting agencies guidelines as well as updating job descriptions when necessary.
• Assist in the annual collection of Curriculum Vitae.
• Assist in maintaining employees paper files.
• Assist in the annual audit of faculty transcripts and licensing credentials.
• Responsible for maintaining renewal documents in Exxat.
• Launch and track the performance evaluation process on an annual basis.
• Launch the 90-day performance evaluation process and follow-up with managers on any issues identified in the 90-day performance evaluation or requirement for an additional performance evaluation.
• Launch and track goals for new hires and annually.
• Create special reports and provide analysis of reports.
• Lead for special projects.
• Cross-trained in recruitment tasks including personnel requisitions formal offers such as offer letters and employment agreements.
• Cross-trained for general onboarding function with new hires.
• Responds to general inquiries from faculty staff and applicants.
• Other duties as assigned by supervisor or designee.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

• High School Diploma
• Bachelors degree or equivalent relevant work-related administrative experience.
• Three years of experience with a high degree of detail and accuracy and in which inaccuracies result in a serious negative impact.
• Demonstrated ability to maintain highly confidential information in the field of human resources payroll the finance industry HIPAA related information or other industry that works with highly confidential data.
• Demonstrated ability to produce accurate detailed work involving a lot of risk or serious consequences for inaccuracy.

Preferred Qualifications

• Bachelors Degree
• Four years experience in the HR field.
• Knowledge of employment law.
• Experience in preparing legal documents.
• HR experience in higher education.
• Experience in the management of training programs.
• Experience in the administration of employee benefit plans.
• Experience with creating presentations.

Required knowledge skills and abilities

• Proficient in Microsoft Office
• Demonstrated ability to communicate effectively.
• Ability to maintain highly confidential information.
• Display professionalism for the college in all communication and interaction.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staffs at all levels.
• Ability to understand oral and written information using the English language and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason analyze information and events and apply judgment in order to solve problems of both a routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short intermittent and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.
• May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability or any other reason please contact Vicki Broadaway Vice President of Human Resources at 479.308.2287 or

Arkansas Colleges of Health Education is an equal opportunity employer.