Program Assistant

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Program Assistant

Job #:	req35108
Organization:	World Bank
Sector:	Energy
Grade:	GC
Term Duration:	4 years 0 months
Recruitment Type:	Local Recruitment
Location:	SingaporeSingapore
Required Language(s):	English
Preferred Language(s):
Closing Date:	12/22/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world the World Bank provides loans guarantees risk management products and advisory services to middle-income and creditworthy low-income countries and coordinates responses to regional and global challenges. For more information please visit.

The East Asia and Pacific Region (EAP) EAP Energy Unit (IEAE1)

The EAP region serves 22 client countries with a total population of about 2 billion. Clients range from large IBRD countries such as China Indonesia Vietnam and the Philippines; to smaller IDA countries (or IDA/IBRD blend countries) such as Cambodia Laos Mongolia several Pacific Island states Papua New Guinea and Timor-Leste. EAP has made spectacular progress towards achieving the WBGs twin goals eliminating extreme poverty and boosting shared prosperity extreme poverty declined faster than any other region and the income of the bottom 40 percent increased substantially. Such a rapid transformation has made EAP one of the most dynamic regions in the world. However it also faces significant challenges such as managing the largest shift in rural-to-urban population in human history coping with rising inequality addressing large infrastructure gaps dealing with climate change and building human capital.

Energy & Extractive Global Practice Context:

The EAP Energy Unit (IEAE1) supports clients in the region in addressing diverse energy sector challenges including sector reform utility efficiency and restructuring renewable energy energy efficiency energy access and regional particular since the region represents a substantial portion of global greenhouse gas emissions and coal consumption the engagement focuses on expanding access to clean and mordern enegy services facilitating energy transition and cross-border power trade in the region while meeting rising energy demand to sustain economic development.

For more information: selected candidate will be an integral part of the East Asia and Pacific Energy team and is expected to take a proactive role in providing effective high quality operational and administrative support. He/She will be based in Singapore reporting to the Practice Manager and is expected to work closely with other staff within the unit to make a significant contribution to the overall achievement of the units work program.

Job Duties and Responsibilities:

Provide full administrative high quality support to the Practice Manager and ensure the smooth operations of the office setting and managing priorities and the workflow of the PM.

Effectively handle the PMs calendar and ensure relevant documents are available for meetings. This includes but is not limited to scheduling appointments independently resolving scheduling conflicts screening and prioritizing incoming correspondence and monitoring activities to ensure appropriate workflow monitoring and following up on issues and priorities of concern to the PM and ensures that relevant staff members are informed using initiative and good judgment.

Assists the PM with mission planning scheduling and booking including mission meetings and liaising with the program assistants of Country Directors and other colleagues required for mission planning.

Prepare or edit standard sections of reports and data tables/sheets as delegated; exercise quality assurance function for project documents by ensuring adherence to departmental and institutional guidelines.

Ensure program oversight and quality enhancement of Administrative and Operational support services.

Navigate the operations workspace to ensure updated milestones deliverables and other project roadmap requirements; participate in developing project/product timelines in line with institutional guidelines on compressed timelines.

Ensure e-filing and proper classification of official documents and project-related data

Monitor consultant commitments throughout the year and help close commitments at the end of the financial year.

Monitor task budget/trust funds for specific projects on behalf of the team.

Provide quality procurement support to the Unit: assist Unit TTLs in hiring and managing contractural workforece and firm contracts using RFXNow Admin Portal SAP and HR Guidelines

Organize unit-level logistical planning for various meetings staff retreats and workshops including online and in-person events panels and conference calls; organize and coordinate project-related meetings for TTLs

Support work collaboratively and liaise frequently with team members both at headquarters and in the field as well as external counterparts.

Support HR recruitment processes by scheduling interviews and organizing necessary logistics.

Coordinate logistical arrangements for onboarding new staff including submitting requests for office space office IDs IT resources and other necessary arrangements.

Stays informed on technological developments as introduced by the World Bank Group

Perform other ad-hoc duties as assigned by the Managers

Selection Criteria

At least a bachelors degree and 5 years of relevant work experience or equivalent combination of education and experience.

Deep understanding and knowledge of World Bank processes and procedures.

Outstanding interpersonal and communication skills.

High degree of proactivity and flexibility and a demonstrated capacity to handle a variety of multiple concurrent activities to prioritize and balance competing demands under pressure while maintaining attention to detail.

Ability to work independently respond to and deal effectively in diverse situations with good judgment discretion and diplomacy in handling confidential and sensitive matters.

Excellent organizational and administrative skills assuming primary responsibility for organizing and coordinating the workflow of a busy office.

Excellent English communication skills both written and spoken including ability to draft a variety of correspondence and edit materials using proper grammar and punctuation.

Proven ability to work effectively in a team-oriented fast-paced environment and contribute towards common goals.

Demonstrated advanced knowledge and experience working with Microsoft office applications and AI tools (Excel PowerPoint Word mai etc.).

Preference will be given to local talent that is applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits including a retirement plan; medical life and disability insurance; and paid leave including parental leave as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce and do not discriminate based on gender gender identity religion race ethnicity sexual orientation or disability.

Learn more about working at theWorld Bankand IFC including our values and inspiring stories.

Program AssistantJob #:req35108Organization:World BankSector:EnergyGrade:GCTerm Duration:4 years 0 monthsRecruitment Type:Local RecruitmentLocation:SingaporeSingaporeRequired Language(s):EnglishPreferred Language(s):Closing Date:12/22/2025 (MM/DD/YYYY) at 11:59pm UTCDescriptionDo you want to build a...

Program Assistant

Job #:	req35108
Organization:	World Bank
Sector:	Energy
Grade:	GC
Term Duration:	4 years 0 months
Recruitment Type:	Local Recruitment
Location:	SingaporeSingapore
Required Language(s):	English
Preferred Language(s):
Closing Date:	12/22/2025 (MM/DD/YYYY) at 11:59pm UTC