Facilities Operations Manager

P1 Service LLC. is seeking aFacilities Operations Manager towork on our team!

Join ourP1Team!

The Facilities Operations Manageris responsible forthe strategic planning coordination and delivery of facilities servicesfor The University of Kansas alignment with the hospitals mission strategicobjectives and regulatory requirements. This role ensures operational excellence through effective leadership resource management and adherence to defined leadership competencies. This position provides comprehensive oversight of all facility departments including building systems grounds utilities and infrastructure. The manager is accountable for the daily operations of the Facilities Department ensuring the safereliable and efficient functioning of all mechanical electrical and structural systems.

Thismanageris responsible forlong-range planning overseeing engineering servicespoliciesand procedures ensuring compliance with hospital regulatory and JC (Joint Commission) standards staff development and ensuring customer service philosophy

P1 Service LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of status including status as a protected veteran or as an individual with a disability.

Essential Job Functions

Leadership and Strategic Management

• Collaborate with FMO Senior Manager to align service delivery with hospital expectations and operational demands

• Directcustomersneeds and requirements to developappropriate staffingand resource allocation plans in conjunction with P1 Service support departments

• Monitor Key Performance Indicators and communicate results to hospital leadership

• Directcustomer needs based on hospital communications andproactivelyplan for service adjustments

• Coordinate with various departments to ensure seamless integration of services and operations

Communication and Stakeholder Relations

• Serve as primary liaison for direct communication and delegation of customers scope of work

• Establish andmaintaincollaborative working relationships with P1 Service and customer management by providingtimelyaccurate and complete information

• Represent P1 Service leadership byattendingcustomer required meetings and P1 developedmeeting department heads and management teams

• Facilitate regular meetings with hospital stakeholders to understand operational needs priorities and strategic initiatives

• Build andmaintainprofessional relationships with hospital leadership department managers and key personnel

• Address concerns and resolve communication-related issues between hospital and service teams

• Provide regular updates to P1 Service leadership on hospital priorities changes and emerging needs

Information Management and Documentation

• Document and synthesize key information from meetingsidentifyingcritical action items and communication points

• Develop and distribute regular reports updates and communications toappropriate stafflevels

• Communicate work requirements staffing needs and operational changes from hospital leadership to FMO Department Managers Supervisors and Leads

• Ensure all relevant personnel receivetimelynotification of policy changes procedural updates and operational adjustments

• Maintainaccuraterecords of communications decisions and follow-up actions

• Maintain open channels of communication to address questions concerns and feedback from all stakeholder groups

Team DevelopmentResource Planning

• Coach and mentor direct reports and promote their professional growth by providing clear expectationstimelymeaningfulfeedback (including periodic formal performance appraisals) andappropriate recognition redirection or positive discipline

• Participate in the hiring staffing training evaluation and scheduling of P1 Service FMO staff

• Coordinate with P1 Service Human Resources and managementregardingdiscipline/counseling including necessary supporting documentation

• Collaborate with P1 Service leadership to develop and implement employee training and development plansin partnership withthe customer

• Foster collaborative partnerships that support mutual organizational goals and customer satisfaction

• Promotes a positive inclusive and safety-conscious workplace culture

Operations and Systems Management

• Oversee the proper use maintenance and reporting functionality of customer-provided operations systems

• Assistin managing vendor coordination contract support and procurement processes related to facilities and operational functions

• Take immediate action to correct deficiencies and stop unsafe activities that may cause personnel injury and/or property damage

• Provide 24/7 on-call availability for telephoneassistanceand emergency response to the facility asrequired

Compliance and Safety

• Ensure compliance with hospital policies procedures and regulatory requirements

• Support compliance with allcity state and federal license and certification requirements

• Support testing and documentation forTJCand State Fire Marshal complianceand any otherAuthority Having Jurisdiction AHJ body

• Defineall records and documentstothe proper authorities

• Ensure company policies are clearly communicated and consistently applied across FMO departments

• Pursuetraining and off-site factory certification in assigned systems asrequired

General Requirements

• Perform other duties as assigned and qualified to perform

• MaintainEnglish language fluencyrequiredto effectively perform essential job functions including customer consultations team collaboration and documentation

• While performing the duties of this job the employeeis regularly required totalk or listen. The employeefrequentlyis required tostand; walk; use hands to handle or feel; and reach with hands and employee maybe requiredtofrequentlyliftpushor pull up to 50 pounds.

Required Education and Experience

1. Must have a High School Diploma or a GED equivalent.

1. Minimum of 8 years of progressive experience in facility operations including building systems maintenance programs and infrastructure management.

1. At least 5 years ina managementor senior leadership role withdemonstratedsuccess in leading teams overseeing departmental operations and driving performance improvements.

1. Certified Healthcare Facility Manager (CHFM)

1. Experience in a healthcare or hospital environment

1. Proficient in management and coordination of CMMS systems.

1. Proventrack recordin managing buildinginfrastructure(HVAC electrical plumbing) preventive maintenance programs and regulatory compliance (e.g. Joint Commission OSHA NFPA).

1. Demonstrated ability to lead cross-functional teams manage budgets and implement process improvements in a complex operational setting.

1. Candidate must be detailed orientated documenting processes and procedures as they relate to the position as well as any incidents that may occur.

1. Able to satisfactorily pass a criminal background check and drug screen.

PreferredSkillsand Experience

1. Bachelors degree in Facilities ManagementBusinessor related field

1. Technical/vocational training certificates in mechanical maintenance

1. Experience with hydraulic and pneumatic systems

1. Knowledge of welding machining and fabrication

1. ASHECertified Healthcare Constructor (CHC) certification.

1. HVAC system maintenance experience

1. Active member of ASHE and KCAHE

1. Excellent interpersonal skills with ability to interact and work effectively with people at all levels in an organization

1. Listenswell alwaysshowsa positive attitude

1. Excellent verbal & written communication skills