Executive Assistant for C-Level

As our Executive Assistant for C-Level you wont just be managing calendars and answering calls youll be the trusted confidant the problem-solver and the mastermind behind seamless operations.

No two days will be alike as you navigate complex assignments harnessing your independence and initiative to take the lead in finding innovative solutions. Youll wield your organizational skills to maintain calendars plan meetings and handle logistics like a pro leaving no detail to chance. Our Executives success is in your hands and youll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries.

So if youre not afraid to take initiative can balance multiple tasks with finesse and have an uncanny ability to stay cool under pressure we want YOU on our team!

In addition a VALUES FITis top priority. Do our values align with yoursMission Beliefs & Values. If so please read on.

Heres just some of what you will be doing daily

• Serve as the primary administrative resource for the Executive to include but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail telephone and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed.
• Consistently and accurately plan conduct lead and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments divisions and other organizations; evaluate progress or results and recommend major changes in procedures and process.
• Manage and maintain calendars coordinate schedules and handle a variety of meeting logistics organizing scheduling and preparing for meetings and appointments including conference calls with increased ability to anticipate executive needs; and independently updating department documents as needed.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries appointments and concerns.
• Prepare Executive for meetings bring urgent matters to the attention of the Executive and handle emergencies and routine matters on behalf of the Executive.
• Prepare materials for Board presentations and plan Board meetings and events.
• Function as Board Members point of contact in the absence of the Executive.
• Independently research review retrieve and analyze information (station files legal files accounting information contract files) and create executive summaries reports and spreadsheets pertinent to projects. Learn and master statistical software programs creating appropriate reports and analysis.
• Coordinate appropriate travel and develop itineraries including for conferences and complex group and meeting arrangements.
• Know the formal and informal ministry and departmental goals standards policies and procedures and maintain familiarity with other departments within the ministry preserving sensitivity to the inter-relationship of both people and functions within the ministry.
• Complete other duties as requested by Executive and participate in appropriate regional and national travel as required.

We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements then we want to meet you!

• Minimum 4 years executive level administrative experience.
• Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment.
• Computer literacy including Microsoft Office competency (Word Outlook Excel Access Publisher PowerPoint Visio) and specialized software as determined by the ministry.
• Strong research skills including the abilities to obtain research from multiple sources conduct valid Internet research investigate and convey information to enable strategic decision-making and to research and analyze a variety of complex issues and recommend solutions.
• Strong project management skills with the ability to manage and deliver on multiple projects concurrently.
• Strong written and verbal communication and presentation skills.
• Verbal comprehension communication and interpersonal skills in various situations.
• Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position.
• Demonstrated flexibility and adaptability in relation to others needs and priorities using discernment to prioritize and integrate those needs with ongoing responsibilities.
• Confidence to bring creativity initiative and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems.
• Excellent interpersonal skills in all work-related relationships including self-monitoring self-assessing and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time.
• Possess a professional attitude along with a willingness to support ministry and management needs.
• Demonstrated commitment to the social sector with a passion for our mission and values.
• A commitment to continuing education and professional growth displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically seek training outside of areas of competence and apply new knowledge to the job.

Why work for Educational Media Foundation K-LOVE/Air1

Educational Media Foundation (EMF) is a nonprofit multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa CA with a singular radio station EMF today owns and operates the nations two largest Christian music radio networks (K-LOVE and Air1) with over 1000 broadcast signals across all 50 states streaming audio reaching around the world and a growing family of media ministries including podcasts books films concerts and events. EMF employs nearly 500 team members between its offices in Nashville TN Rocklin CA and field locations around the country. You can view our mission and values hereMission Beliefs & Values.

What can we offer you

• Industry leading Medical Dental & Vision coverage
• Short/long term disability and life insurance
• Robust 401K with company match
• Parental leave with Baby Bonding pay
• Generous PTO holidayand sick pay
• Unique company culture that includes exclusive access to concerts movie premieres media industry events and more
• Leadership and Career Development Programs

As an Equal Opportunity Employer EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class characteristic or status. However EMF is also a religious non-profit organization where all team members contribute to the Companys mission of encouraging our audiences to have a meaningful relationship with Christ.Thereforepursuant to the Civil Rights Act of 1964 Section 702 (42 U.S.C. 2000e I(a)) EMF has the right to hire only candidates who agree with the Companys Statement of Faith. Also as a religious non-profit organization the Company is not governed by the CA Fair Employment and Housing Act.