Our client is a well-established firm that provides a wide range of services within the regulatory and corporate sectors. They support businesses with compliance licensing advisory and operational solutions particularly within highly regulated industries. With a multidisciplinary team and a client-focused approach they assist both startups and established entities in navigating complex legal and financial frameworks.

Our client is looking for a Front Office Administrator with strong organisational skills and confident communication abilities. This role supports the Front Office function and contributes to wider administration and back office duties across the organisation.

Location: On-Site - Msida

Responsibilities:

As a Front Office Administrator your broad responsibilities will include but are not limited to:

• Act as the first point of contact at the office greeting and assisting visitors
Handle incoming calls and general correspondence
Provide administrative support to internal teams including basic technical or document related tasks
Maintain office records and carry out routine office administration
Ensure meeting rooms and the reception area are well presented at all times
Manage inbox communication and prepare documents and correspondence in a timely manner
Assist senior team members with travel planning and the coordination of meetings
Support Front Office operations which include: monitoring office supplies liaising with suppliers requesting quotations and coordinating maintenance or repair requirements
Prepare documents for internal teams particularly those related to audit processes such as letters forms and other client documentation
Handle online submissions through relevant portals
Manage the collection posting and filing of documents
Obtain required signatures from authorised personnel
Support the Audit and Assurance team as well as other departments with administrative tasks when needed

Requirements:

Experience in a front office administrative or customer service role (experience with document control is an advantage)
Education to O level or higher
Basic understanding of accounts or audit processes is considered an asset

Personal Skills

Strong communication skills
Fluency in English with Maltese or Italian considered beneficial
Confident user of Microsoft Office and standard IT tools
Strong time management skills with the ability to meet deadlines
Meticulous organised motivated and reliable
Able to follow guidance and work well both independently and within a team
Able to remain calm and effective under pressure
Professional appearance and a friendly approachable attitude

Whats in it for you

Our client offers an exciting challenging role in a collaborative dynamic environment. The right person will find many career growth opportunities in their company whether you want to advance your technical skills or aspire to leadership in the future.

Benefits:

• Annual bonus
• Yearly performance-based salary reviews
• Reduced working hours during summer months
• Regular team-building and social activities
• Private health insurance coverage
• Access to employee benefits and savings schemes
• Up to 10 days of study leave annually to support ongoing learning