Office Coordinator-Finland
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Job Location:
Monthly Salary:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
About the role:
We are seeking a highly organized and proactive Office Coordinator to ensure the smooth operation of our Finland Baltics and Balkan region office. The ideal candidate will be fluent in both English and Chinese with exceptional multitasking skills and a keen eye for detail. You will serve as the central point of contact for internal and external stakeholders manage office logistics and support administrative functions to maintain an efficient and welcoming workplace.
Main duties and responsibilities:
- Serve as the primary point of contact for visitors vendors and employees ensuring a professional and welcoming environment. Oversee reception operations and handle operational inquiries.;
- Manage office supplies inventory and procurement processes including supplier liaison cost control and maintaining optimal stock levels. Negotiate contracts with vendors and service providers;
- Plan and organize internal meetings events and team activities including agenda preparation scheduling logistics and resource coordination (e.g. lunches social events celebrations);
- Ensure office cleanliness and functionality by addressing facility issues coordinating maintenance and serving as the main contact for ICT utilities and workspace management;
- Facilitate smooth staff transitions by managing workstation setups IT equipment allocation access permissions and related documentation;
- Maintain and update internal communication platforms (intranet newsletters) disseminate company news/updates and prepare internal presentations;
- Develop and implement office policies/procedures to enhance productivity. Monitor compliance identify obstacles and propose improvements;
- Support emergency planning conduct safety trainings and coordinate drills. Address workplace safety concerns proactively;
- Assist with travel arrangements expense reporting and general administrative tasks for team members;
- Provide ad-hoc support to colleagues and departments resolving operational queries and ensuring seamless interdepartmental coordination;
- Complete other tasks assigned by the leader.
Profile:
- 3- 5 years of relevant experience;
- Fluent in English and Chinese (written and spoken); Finnish is a plus;
- Proficiency in Microsoft Office Suite (Outlook Excel PowerPoint) and office management tools;
- Strong organizational skills with the ability to prioritize tasks and meet deadlines;
- Excellent interpersonal and communication skills with a customer-service mindset;
- Proactive problem-solver who can work independently and collaboratively;
- Able to multi-task aim to target and can work under pressure.
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.
