Compliance Specialist

Duties And Responsibilities
Creates and maintains electronic and paper records on an average portfolio of over 450 unique subaward accounts. Prepares routes and tracks a wide variety of forms and documents both internally and externally related to subaward funding ensuring agreements and modifications are processed in a timely manner that all supporting documentation is received up to date and in accordance with sponsor requirements. Includes managing subaward administrative and financial closeout processes and archiving. Performs accounting functions for all subawards funded through OSP . The portfolio of subawards is growing rapidly and currently includes over 450 subawards with expenditures of $41 million in FY25. Ensures the accuracy of subrecipient invoicing through pre-audit review verifying expenditure of funds in accordance with federal state and private rules and regulations approves the release of subrecipient payments reconciles subaward payments between the OSP Subaward Application database and Banner identifies and corrects accounting errors and develops methods to avoid recurring errors both internally and with external subrecipients. Researches analyzes and monitors subaward budgets to ensure compliance with granting agency requirements from various funding sources. Evaluates existing practices against the changing needs of subaward management. Takes initiative to develop and implement changes to accommodate growth increase efficiencies and to support increasingly electronic processes. Assists in development implementation and enforcement of fiscal policies and procedures to ensure all subaward processes and transactions are following University State and Federal regulations. Participates in relevant departmental and university process improvement initiatives. Communicates and implements these changes as they relate to the subaward function. Tracks cost overruns cost sharing and IDCs on subaward accounts and evaluates subaward fiscal and compliance disposition prior to proceeding with new awards or amendments to existing awards. Follows up with subrecipients MSU PIs and MSU Compliance offices on any issues including budgets and allowable costs Human Subject work research involving Animals Controlled Research and Technology Transfer concerns. Ensures proper approvals are in place and documented per the Uniform Guidance requirements in the Code of Federal Regulations Montana State University policies and procedures and State of Montana policies and procedures. Assists with training and outreach of OSP Subaward policies and procedures on an individual or campus wide basis as needed. Provide management of subrecipient registration requirements in ensuring registration type is appropriate for business purposes helping entities navigate the registration process by providing education information and troubleshooting guidance. Manage the content of all subrecipient communication transmittal templates for new awards amendments and multiple types of information requests. Serves as the liaison between the OSP Subaward team and MSUs Central Offices including University Business Services Procurement and Fiscal Shared Services. Works with these groups both high-level and in-detail to facilitate effective processes and procedures between the teams and to troubleshoot business process issues and transactional issues.

Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.