Project Coordinator
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Be Part of Our Next Chapter
For over almost 60 years our solutions have enabled impactful connections between some of the worlds leading brands and their customers. And while weve already done a lot of work were proud of were just getting started!
Coates Group has the values of a family-owned business and the innovative spirit of a start-up both which fuel our purpose Creating Connections. Empowering Partnerships. Always Evolving. Through hard work dedication and creativity weve become industry leaders who have won awards and set records while remaining focused on continual growth and evolution. We are a 2x Australia Good Design Award winner and successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are curious charismatic authentic and we value and leverage the diversity of our crew. We are imaginers kindness enthusiasts experts creators thinkers challengers collaborators and over-achievers. And together as a Crew we are revolutionizing the way the worlds leading brands leverage technology to drive the best customer experiences.
The Project Coordinator is responsible for all transactional and logistical activities relating to the deployment of hardware products to customers ensuring site installations and associated logistics are completed in full and on time. This includes schedule and resource management third-party installer engagement documentation management stakeholder communication and escalation management.
Role Responsibilities
- Deployment Planning and Execution: Support the execution of deployment projects ensuring schedules are maintained and conflicts resolved
- Monitor and manage deployment schedules including conflicts and reschedules
- Coordinate third-party resources to deliver deployment activities to agreed standards
- Partner with supply chain to manage shipment of equipment and ensure on-time installations
- Stakeholder & Client Coordination: Provide clear efficient communication with clients and internal stakeholders throughout the deployment lifecycle
- Liaise with clients for scheduling updates and issue resolution
- Collaborate across functions (including shared services) to share information and resolve blockers
- Report on progress and communicate deployment status updates accurately and on time
- Documentation & Data Management: Maintain accurate documentation and records to enable effective management reporting and compliance
- Keep case management documentation and communications accurate and up to date
- Maintain activity data and contribute to reporting requirements
- Document lessons learned and insights to support continuous improvement
- Financial & Commercial Administration: Ensure financial aspects of deployment projects are managed effectively and in line with company processes
- Manage financial operations including account follow-up purchase orders and cost capture
- Support accurate cost reporting to enable project and portfolio tracking
- Contribute insights into integrator scorecards to improve visibility of commercial outcomes
- Continuous Improvement & Insights: Identify opportunities to improve deployment processes and contribute to business-wide learning
- Capture and share insights from deployment projects for process refinement
- Highlight trends and opportunities for improving scheduling communication or vendor coordination
- Provide feedback to strengthen cross-functional collaboration and client experience
Role Requirements
- 2-3 years previous experience in a coordination or project management role preferably in a signage or shopfitting deployment context.
- Qualifications or Bachelors degree in a relevant field or equivalent work experience.
- Familiarity with Salesforce or similar CRM tools.
About Coates
We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.
Together we are creators allowing us to make our purpose a reality to create immersive brand experiences for everyone.
Join a Crew that Cares
Be part of a global team of talented ambitious creative people that value integrity individuality and inclusivity. (Ask us about our Equality Empowerment Initiatives).
The benefits include an annual market competitive bonus program and our Thrive Program which includes a suite of flexible work options because were strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions) a Global Wellness paid day off to recharge as well as a Give Back Day to allow our Crew an opportunity to make an impact in the community.
Be inspired To Be More
We skip the red tape and aim to always stay nimble. Were proud of where weve been and are energized by where were going. We encourage ideas and perspectives because we know the more we have the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what weve accomplished but know the best is yet to come.
Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race color creed national or ethnic origin gender religion disability age political affiliation or belief disabled veteran veteran of the Vietnam Era or citizenship status (except in those special circumstances permitted or mandated by law).
Fraud Alert: Employment Scam Advisory
It has come to our attention that unauthorised individuals are impersonating our company and reaching out to job seekers through fraudulent emails falsely claiming to represent Coates. These emails often request personal information and appear to come from domains that are not affiliated with our organisation such as.
We take this matter very seriously. Coates has reported these incidents to law enforcement and is cooperating with the ongoing investigation. We are committed to protecting the integrity of our recruitment process and the privacy of our applicants.
Please be advised of the following:
- Wedo not contact employment candidates via email to solicit personal or financial information
- All applications for employment must be submitted through our official website directly through our LinkedIn profile:Coates Group
- All emails from us will come from our official domain which or via our Applicant - Tracking System (ATS) email address which is no-replyat
If you receive any suspicious communications purporting to be from Coates we urge you not to respond do not click any links and do not provide any personal safety and trust are of the utmost importance to us. Thank you for your vigilance.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
We deliver end-to-end digital merchandising solutions that drive engaging customer journeys and business ROI for companies worldwide. Connect with us today.
