Executive Secretary
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Job Location:
Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Optimal on behalf of its client a well-established hospitality group is seeking an Executive Secretary based in Athens.
Scope of Role
As an Executive Secretary you will provide high-level support to the CEO ensuring the efficient coordination of a demanding daily schedule as well as both professional and personal commitments. The ideal candidate will demonstrate a positive mindset discretion flexibility and the ability to work independently while following the CEOs guidance.
Key Responsibilities
- Serve as the first point of contact: handling emails and phone calls on behalf of the CEO
- Manage calendars arrange meetings and coordinate appointments
- Oversee personal tasks and commitments including family and social matters
- Arrange travel plans bookings and itineraries
- Maintain databases and filing systems
- Organize events and provide support with ad hoc projects
- Monitor deadlines and ensure timely reminders for important tasks
- Draft prepare and review reports presentations and correspondence with accuracy and confidentiality
- Establish and maintain administrative processes and procedures
- Liaise with staff suppliers partners and clients
- Track collate and file expenses
Qualifications
- Bachelors degree in Βusiness Αdministration Communications or a related field
- Excellent written and verbal communication skills in English & French
- Strong command of Microsoft Office Suite
- Outstanding organizational time management and multitasking skills
- Proactive flexible and solutions-oriented attitude
What the company offers
- Competitive remuneration package.
- Exclusive benefits and privileges within the groups hotels.
- Long-term career prospects within a reputable and growing hospitality group.
- A supportive and friendly workplace culture
About Optimal
Since 2005 Optimal has provided unparalleled bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360 business support platform to our clients through 6 service divisions:
- Talent Acquisition
- HR Strategy & Talent Development
- Learning & Development
- Workforce Management
- Recruiting
- Outplacement
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
