Corporate Secretary Maritime Emissions Reduction Centre (MERC)

Job ID:41355
Location:Athens : 348 Syggrou Avenue
Position Category:Administration/Business Support
Position Type:Employee Fixed Term

Corporate Secretary - Maritime Emissions Reduction Centre (MERC)

Lloyds Register

Location: Athens Greece

What were looking for

The Corporate Secretary will play a central role in the Maritime Emissions Reduction Centres (MERC) transition to an independent and compliant Greek Civil Non-Profit Company (AMKE). The role is responsible for establishing and maintaining the Centres statutory financial and administrative integrity in the Greek jurisdiction ensuring that all operations are compliant with AMKE regulations Greek tax and VAT obligations and the governance framework of the company.

This position is designed for a highly organised detail-oriented professional with strong familiarity in Greek corporate law and SME-level financial administration. The Corporate Secretary will act as the operational bridge between MERCs Managing Director local professional services providers (accounting payroll legal and banking) and Lloyds Register Group enabling functions.

What we offer you

• A purpose-driven organization that values integrity innovation and collaboration.
• The opportunity to work for an organization that has a strong sense of purpose is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.
• Competitive compensation package.

The role

Corporate Governance and Compliance

• Maintain MERCs Articles of Association Governing Committee resolutions and minutes in accordance with Greek AMKE requirements.
• Manage all filings to GEMI (General Commercial Registry) including changes in legal representation board composition or statutory reports.
• Oversee compliance with donation acceptance and recording procedures required for AMKEs.
• Support the Managing Director in maintaining and updating the Delegation of Authority framework ensuring controls and reporting thresholds are followed.
• Manage the execution and filing of Membership Agreements Deeds of Adherence to the Strategic Cooperation Agreement and other associated donation agreements. Ensure all such instruments are properly registered compliant with AMKE donation reporting standards and aligned with Greek tax requirements.
• Oversee compliance with all regulatory obligations

Accounting and Statutory Reporting

• Liaise with the appointed accounting firm to ensure accurate bookkeeping journal entries and reconciliation in compliance with Greek GAAP and AMKE standards.
• Oversee VAT submissions withholding tax and myDATA e-bookkeeping compliance.
• Review and verify monthly and quarterly management accounts; prepare compliance reports for submission to the GC.
• Coordinate annual statutory audits and ensure timely submission of financial statements.

Payroll and Human Resources Administration

• Oversee Greek payroll execution through external providers ensuring timely submissions to EFKA and correct use of Entypo 3 and Entypo 4 forms.
• Maintain employee records and ensure correct calculation and remittance of social contributions and tax withholdings.
• Support onboarding/offboarding processes and ensure compliance with Greek labour law.

Banking Treasury and Donation Management

• Administer MERCs bank accounts including the new local Greek clearing account for tax and social fee payments.
• Implement dual-approval and authorisation controls in line with the Delegation of Authority.
• Coordinate payments for suppliers payroll and compliance fees ensuring full audit traceability.
• Manage monthly cash flow forecasts and reconciliations with the accounting firm.
• Administer the donation cycle including recording approval and disbursement of donor contributions in compliance with Greek AMKE legislation.
• Ensure correct tax payments and declarations associated with donations and maintain auditable records to demonstrate compliance with Greek tax law.

Vendor and Professional Services Management

• Lead the evaluation contracting and performance monitoring of accounting payroll and legal service providers.
• Establish SLAs and KPIs for outsourced functions.
• Maintain documentation of procurement and vendor onboarding compliant with Greek tax and AML requirements.

Internal Records and Process Management

• Build and maintain a central document repository (SharePoint or equivalent) for statutory HR and governance records.
• Implement internal calendars for VAT EFKA and GEMI deadlines.
• Ensure consistent filing of signed resolutions agreements and reports.

What You Bring:

• Degree in Accounting Finance Shipping Economics Shipping Trade and Transport Business Administration or Law (Greek university or equivalent).
• Minimum 5 years experience in a similar corporate administration or company secretary role ideally within an AMKE or Greek SME.
• Demonstrable understanding of:
• AMKE governance and reporting requirements.
• Greek VAT and myDATA e-bookkeeping.
• EFKA and employment compliance processes.
• Greek commercial banking protocols (account setup dual authority reconciliations).
• Proven experience managing vendors such as accountants payroll providers and legal advisors.
• Fluent in Greek and English (oral and written).
• Experience with EpsilonNet Soft1 QuickBooks or Xero accounting systems.
• Exposure to international organisations NGOs or non-profit collaborations.
• Understanding of maritime or technical project environments.

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About us

We are a leading international technical professional service provider and a leader in classification compliance and consultancy services to the marine and offshore industry a trusted advisor to our customers helping to design construct and operate their assets to the highest levels of safety and performance. We are shaping the industrys future through the development of novel and innovative technology for the next generation of assets while continuing to deliver solutions for our customers every day.

Be a part of

Lloyds Register is wholly owned by the Lloyds Register Foundation a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy Lloyds Register colleagues and Lloyds Register Foundation work together to fund research foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyds Register we care we share and we do the right thing in every situation. Its ingrained in our culture and everything we do. We are committed and continually strive to lead with our values that empower and enable an inclusive environment conducive to your growth development and engagement. It doesnt matter who you are what you have experienced how you identify how old you are where you are from what your beliefs are or how your brain or body works the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We dont just talk about our differences we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you dont tick every box in these ads please dont rule yourself out. We focus on hiring people who share our goal of working together for a safer sustainable thriving ocean economy.

We care we share we do the right thing.

If you have further questions about this role please contact us atand we will respond to you as soon as possible.

Diversity and Inclusion at Lloyds Register:

Together we are one Lloyds Register committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacanciesoffering an interview to disabled people who meet the minimum criteriafor the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-termhealth condition enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: Copyright Lloyds Register 2024. All rights reserved.Terms of use..

The Lloyds Register Group comprises charities and non-charitable companies with the latter supporting the charities in their main goal of enhancing the safety of life and property at sea on land and in the air - for the benefit of the public and the environment. (Group entities).