Operations and Project Coordinator
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Job Location:
Kansas City, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
United WE is a national nonprofit nonpartisan think-and-do-tank driving systemic change by elevating all women economically and civically. United WE demonstrates change by conducting research developing solutions and sharing stories of impact. We have decades of evidence that our unique lens on issues women face mixed with our method of Research. Solutions. Results. can catalyze systemic change to strengthen our economy. Visit and connect with @UnitedWE on Facebook X/Twitter LinkedIn and Instagram.
Responsibilities
Administrative & Leadership Support
- Provide proactive scheduling calendar management and meeting preparation for the COO including prioritizing requests drafting agendas and ensuring materials are complete.
- Track follow-up items from leadership and cross-team meetings ensuring commitments are completed.
- Prepare edit and format presentations memos and reports for internal and external audiences.
- Support the COO with special projects correspondence and coordination among staff and consultants.
- Serve as a liaison to the CEOs Executive Coordinator for alignment on organization-wide scheduling priorities and communications.
- Provide limited back-up support for the CEO when the Executive Coordinator is unavailable.
Operations & Administration
- Maintain contracts invoices and documentation in coordination with our day-to-day finance operations and the CFO.
- Maintain updated records in our constituent management system.
- Assist with onboarding and offboarding processes.
- Support orientation and communications with contracted partners.
- Support logistics for internal and external meetings and retreats.
Project Coordination
- Coordinate cross-departmental projects and timelines ensuring clarity on deliverables and ownership.
- Maintain shared project trackers and follow up on action items across staff and consultants.
- Support logistics and planning for key organizational events meetings and public engagements.
- Track progress and flag potential delays or resource needs to the COO.
Communications & Team Support
- Draft proof and format internal and external documents and presentations.
- Maintain shared templates document organization and consistent branding.
- Support internal communications (e.g. weekly priorities team updates staff events).
Qualifications
- 35 years of experience in project coordination operations or executive support.
- Excellent organizational skills and strong attention to detail.
- Clear professional communication and writing skills.
- Proficient with Microsoft Office Google Shared drives and Salesforce (or similar systems).
- Comfortable managing multiple priorities in a fast-paced evolving environment.
- Collaborative and resourceful; able to anticipate needs and solve problems independently.
- Experience in nonprofit civic or philanthropic organizations preferred.
- Familiarity with donor management systems event planning or policy-related work preferred.
OMNI is honored to be retained in this search. We appreciate your referrals to professionals who may have an interest in this outstanding opportunity. Formal interest accepted through the OMNI Executive Career Portal. Please direct all inquiries to:
OMNI Human Resource Solutions
Anna Robinson Senior Consultant
OMNI and our clients are Equal Opportunity Employers.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Facebook Instagram Linkedin Youtube Serving Adults with Developmental Disabilities Welcome Home We are here to help answer “what’s next?” for adults with intellectual and developmental disabilities (IDD). In the St. Louis area alone, hundreds of people with disabilities are waiting to ... View more
