Operations and Project Coordinator
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Job Location:
Kansas City, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
United WEis a non-partisan nonprofit organization whose mission is to advance all womens economic and civic leadership. Since 1991 United WE has overcome systemic barriers to womens economic development and civic leadership by investing in research advocacy and policy solutions. The organizations work positively impacts hundreds of thousands of women and families by commissioning transformative research scalingthefast-growing Appointments Project advocating for reforms that honor the legacies of women and contributing to policy solutions that advance women such as equal pay paid family leave affordablechildcareand occupational licensing.
Responsibilities
Administrative & Leadership Support
- Provide proactive scheduling calendar management and meeting preparation for the COO including prioritizing requests drafting agendas and ensuring materials are complete.
- Track follow-up items from leadership and cross-team meetings ensuring commitments are completed.
- Prepare edit and format presentations memos and reports for internal and external audiences.
- Support the COO with special projects correspondence and coordination among staff and consultants.
- Serve as a liaison to the CEOs Executive Coordinator for alignment on organization-wide scheduling priorities and communications.
- Provide limited back-up support for the CEO when the Executive Coordinator is unavailable.
Operations & Administration
- Maintain contracts invoices and documentation in coordination with our day-to-day finance operations and the CFO.
- Maintain updated records in our constituent management system.
- Assist with onboarding and offboarding processes.
- Support orientation and communications with contracted partners.
- Support logistics for internal and external meetings and retreats.
Project Coordination
- Coordinate cross-departmental projects and timelines ensuring clarity on deliverables and ownership.
- Maintain shared project trackers and follow up on action items across staff and consultants.
- Support logistics and planning for key organizational events meetings and public engagements.
- Track progress and flag potential delays or resource needs to the COO.
Communications & Team Support
- Draft proof and format internal and external documents and presentations.
- Maintain shared templates document organization and consistent branding.
- Support internal communications (e.g. weekly priorities team updates staff events).
Qualifications
- 35 years of experience in project coordination operations or executive support.
- Excellent organizational skills and strong attention to detail.
- Clear professional communication and writing skills.
- Proficient with Microsoft Office Google Shared drives and Salesforce (or similar systems).
- Comfortable managing multiple priorities in a fast-paced evolving environment.
- Collaborative and resourceful; able to anticipate needs and solve problems independently.
- Experience in nonprofit civic or philanthropic organizations preferred.
- Familiarity with donor management systems event planning or policy-related work preferred.
OMNI is honored to be retained in this search. We appreciate your referrals to professionals who may have an interest in this outstanding opportunity. Formal interest accepted through the OMNI Executive Career Portal. Please direct all inquiries to:
OMNI Human Resource Solutions
Anna Robinson Senior Consultant
OMNI and our clients are Equal Opportunity Employers.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
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