Secretary B-Executive Director of Special Education (Reposted)

Warren, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Position Type:
Administrative Support Staff

Date Posted:
1/30/2026

Location:
Administration Building

Date Available:
To Be Determined

Closing Date:
2/05/26 or until filled

MINIMUM QUALIFICATIONS:

High School Graduate or equivalent.
Knowledge of and ability to demonstrate basic business-related skills.
Computer literate with ability to successfully work with all District operating systems including but not limited to various Microsoft applications such as Word Excel and Publisher.
Ability to organize and prioritize tasks in order to effectively work within a timeline.
Clerical experience beyond minimum required.
Ability to perform duties requiring strictest confidentiality.
Excellent communication skills and ability to work cooperatively with other personnel.
Willing to cross-train with other positions.

ADDITIONAL PREFERRED QUALIFICATIONS:

Bachelor Degree Associate degree or academic hours completed beyond high school
Experience gained in any unit of the school system.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES:

Work under the direction of the Executive Director of Special Education and/or designee(s).
Assist the Executive Director of Special Education and/or designee(s) in developing and maintaining an exact accounting system which includes monies funded through office. Regularly monitor budget line items and balance with Treasurers Office bi-monthly. Assist with making modifications and revisions when needed to keep accounts up-to-date correcting any negative balances and maintaining all balances with guidelines of state approval.
Assist Executive Director of Special Education Office in monitoring and preparing filing for Excess and Catastrophic Cost reimbursement in coordination with the Treasurers Office.
Work closely with Treasurers Office by being online with their Department to have account balances and purchase order information at all times. Responsible for assisting with final expenditure reporting to the State Department.
Assist Executive Director of Special Education and/or designees in developing and maintaining an efficient purchase order system entering into the system all orders including purchase orders for Special Education funds/budgets. Research items to be invoiced and be responsible for payment of services. Assist with verifying completion of purchase orders including public and non-public schools funded through office.
Assist Executive Director of Special Education and/or designee in developing and maintaining an inventory system of materials software licenses etc. purchased with any/all department funds.
Prepare Board agenda items for budgets contracts and personnel recommendations.
Assist the Office of Human Resources with building assignments location and proper payroll coding for all educational aides affiliated with the Office of Special Education.
Schedule and coordinate all students with disabilities riding Community Bus Services CBS. Create provide update and maintain spreadsheet for CBS with addresses phone numbers disability school grade and any other requested information. Be responsible for all changes of address pick-up and drop-off deletions and additions. Review and compare lists and any invoicing frequently to insure billing is correct.
Develop and maintain a standard filing system which will make it possible to produce needed information for organizing data for federal and state applications final reports and evaluations in an efficient manner.
Assist with all Extended School Year (ESY) programs affiliated with the department. Assist department with all program staffing. Update all forms and applications. Work to schedule student transportation. Assist Lead Teachers with ordering supplies and field trips. Maintain student enrollment and attendance lists with addresses for transportation P.O.s etc.
Oversee the day-to-day clerical operations of the department.
Supervise the collection of and supply proper coding and recording of all department payroll sheets including CSB Fairhaven educational aides and itinerant teachers.
Prepare all contract employees payroll (certificated and classified) including non-public funded personnel and submit to the Treasurers Office in a timely manner. Ensure that all supplemental payroll sheets are properly coded and can be identified with Board action that agrees with the description on the payroll sheet.
Oversee the maintenance of confidential student records including Ed-CIMS.
Assist with preparation and distribution of materials needed for daily operation of the Special Education Department as well as State/District testing building forms in-services workshops professional development summer programs and projects as instructed.
Responsible for handling messages and contacts made to the Office of Special Education in the absence of the Executive Director.
Keep appropriate information and data on personnel funded through the department.
Daily code entries and reconciliation of staff absences in the online absence reporting system making data changes additions/corrections to staff profiles as appropriate.
Assist with issues for subs including setting up long-term subs permanent subs and general sub issues in the online absence reporting system that may exist.
Oversee online programs used by the Special Education Department (unique NZY).
Field Trips: Work with the schools and Transportation Department to facilitate field trips as requested by the teachers and approved by their Campus Leaders. Assist teachers with the required field trip paperwork (Request Forms Trip Sheets and POs).
Enter and process all purchase orders and correspondence for grants funded through both offices. Be responsible for auditing proper coding on purchase orders from non-public schools.
Work with the school nursing providing agency for services and scheduling. Maintain the nursing budget including POs and billing.
Coordinate with other departments to maintain contract with American Red Cross for District.
In the absence of the Administrative Assistant of State and Federal Programs prepare Board agenda items and other reports for budget contracts and personnel recommendations to be approved.
Assist with District mailings as requested.
Abide by the rules regulations policies and procedures of the Warren City School District Board of Education.
Perform other relevant duties as assigned by the Superintendent Associate Superintendent Executive Director of Special Education or any Executive Director or Supervisor of the Department of Teaching and Learning and/or designee.

CONTRACT: 260-262 Days (52 Week); 7.5 hours per day 37.5 hours per week.

Employment upon verification of BCI & FBI background checks and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District Office of Human Resources Attention: Debbie Ball 105 High Street N.E. Warren OH 44481 or by email toorg by closing date indicated above.

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at .org click on Job Opportunities then Apply next to Job ID 631 or Start an application for employment. Once your application is complete and submitted you will receive a confirmation number.

Required Experience:

Director

Position Type:Administrative Support StaffDate Posted:1/30/2026Location:Administration BuildingDate Available:To Be Determined Closing Date: 2/05/26 or until filledMINIMUM QUALIFICATIONS: High School Graduate or equivalent. Knowledge of and ability to demonstrate basic business-related skills. Compu...