Job Description: Part-Time Payroll Specialist

Position Title: Payroll Specialist (Part-Time)
Department: HR / Payroll
Reports To: Payroll Manager or HR Leadership
Hours: Approximately 1520 hours per week (flexible)
Location: Hybrid (Cincinnati / Northern Kentucky area preferred)

Position Overview

The Part-Time Payroll Specialist is responsible for supporting accurate and timely payroll processing for multiple clients across various industries. This role requires strong attention to detail the ability to manage confidential information and comfort working within multiple payroll systems. The ideal candidate has prior payroll experience strong problem-solving skills and the flexibility to assist with projects as workflows shift.

Key Responsibilities

Payroll Processing

• Prepare and process payroll for assigned clients on weekly biweekly or semi-monthly schedules

• Enter review and validate timecards earnings deductions reimbursements and adjustments

• Verify payroll accuracy prior to submission

• Prepare and review payroll reports for final approval

System Navigation & Compliance

• Work across multiple payroll systems such as ADP Paycom UKG Paycor Paychex QuickBooks Gusto or other platforms

• Maintain compliance with federal state and local wage and hour laws

• Ensure proper tax withholding and update employee records as needed

• Assist with quarterly or annual reporting W-2s and other compliance tasks

Client & Employee Support

• Serve as a point of contact for client payroll questions and system navigation

• Assist employees with payroll-related inquiries (e.g. direct deposit tax forms pay discrepancies)

• Provide exceptional customer service in a timely and professional manner

Administrative & Project Support

• Support new client payroll setup and system onboarding

• Help streamline processes and improve payroll workflows

• Assist with special projects related to payroll audits system transitions or process documentation

Qualifications

Required

• 2 years of payroll processing experience (multi-client or multi-state preferred)

• Strong understanding of payroll laws and payroll administration best practices

• High attention to detail and strong analytical skills

• Ability to maintain confidentiality and handle sensitive information

• Proficiency in Microsoft Excel and basic reporting functions

• Excellent communication and customer service skills

Preferred

• Experience using multiple payroll platforms (ADP Paycor Paychex Gusto etc.)

• Experience supporting HR or accounting functions

• Ability to work independently with minimal supervision

• Strong organizational skills and comfort juggling multiple priorities

Work Environment & Schedule

• Part-time flexible schedule with remote work available

• Occasional peak-week hours may fluctuate depending on client needs

• Collaborative supportive team environment