Manufactured Structure Ownership Specialist (Administrative Specialist 1)

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Our mission...

To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregons consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers compensation occupational safety and health financial institutions insurance companies and building codes. The department has consumer protection and education programs offices and ombuds to help consumers injured workers and businesses.

This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction reconstruction alteration and repair of buildings and other structures and the installation of mechanical plumbing and electrical devices and equipment.

This position is represented by the American Federation of State County and Municipal Employees union (AFSCME).

Whats in it for you:

• Rewarding work in a productive and creative environment

• Colleagues who are passionate about public service

• Work/life balance 11 paid holidays a year and a competitive benefits package

• Advancement and learning opportunities that will help grow your career with the State of Oregon

• Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However regular scheduled office hours are also required.

Heres what you will do:

As a Manufactured Structure Ownership Specialist you will provide administrative support to the Manufactured Home Ownership Documents System (MHODS) Program. Duties include:

• Reviewing and processing documents

• Organizing information materials and systems

• Assisting with administrative support functions such as performing a cursory review of plans submitted to ensure all necessary information has been submitted to expedite the plan review process

• Assisting with taking in plans and selling a full range of permits to construction contractors and the general public

• Assisting with the MHODS process to ensure applications are processed and documents are issued in a timely manner

For a complete listing of the duties and responsibilities of this position please review the position description.

Heres what you need to qualify:

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data

OR

• An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data

OR

• An equivalent combination of education and experience

Requested Skills:

• Skills in performing a variety of clerical functions communicating orally and in writing organizing work and applying rules and policies to work performed

• Skills in typing and in operating office equipment such as fax machine various copy machines word processor and multi-line phone systems

• Experience with Excel and Access applicable software

• Ability to organize information and prepare reports

• Skills in operating a computer terminal to enter update correct and retrieve information

• Preference may be given to candidates who are able to speak read and write Spanish fluently

Application information:

• A resume and cover letter are required for this job posting. Please attach them in the Resume / Cover Letter section of the application.

• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.

• You may be asked to submit a skills assessment a writing sample or a video interview as part of the application screening process.

Additional information:

• Per the Pay Equity Law passed in 2017 a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience education training and certifications documented in the application materials. On average candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.

• The salary range listed is the non-PERS eligible rate. If you are already a participating PERS member or once you become PERS eligible after 6 months of employment the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.

• The successful candidate must have a valid drivers license and a satisfactory driving record. Before an offer of employment DCBS may request that you provide an official driving record.

• This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

• The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process. This information may be required after the interview process depending on the requirements of the position.

• Eligible veterans who meet the qualifications will be given veterans preference. For further information please see the following website: Veterans Resources. NOTE: If claiming veterans preference please be sure to check your Workday account for pending tasks or actions under your My Applications section.

• We hire preferred workers! For more information please visit our website: Preferred Worker Program.

• The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet our agency employment eligibility standards. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:

Learn more about DCBS

DCBS Career Fairs and Workshops

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at .

DCBS is fully committed to attracting retaining developing and promoting the most qualified candidates without regard to their race gender color religion sexual orientation national origin age physical or mental disability or veteran status. For more information please visit our diversity equity and inclusion webpage.