Payroll Coordinator

Washington DC, WA - USA

Monthly Salary: $ 71000 - 93000

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of payroll. They exercise a high degree of meticulous attention to detail and exceptional organizational skills. Moreover the Coordinator handles highly sensitive and confidential information while also collaborating seamlessly with the HR department and other key stakeholders to ensure smooth and efficient operations. Additionally the Payroll Coordinator is responsible for processing payroll for the Associate and Counsel population every month.

The primary job responsibilities include:

Review notifications from the firms HRIS system Workday and make necessary entries/adjustments to ensure employee salary payments are correct.
Maintain employee payroll records and files.
Coordinate with the billing team to obtain an accurate accounting of hours for the hourly attorneys payroll.
Return the personal accounts deduction list to the billing team each month.
Review and audit all three payrolls before their completion date.
Audit and review tax elections each quarter.
Provide backup support for Payroll Specialist during the summer associates orientation.
Ensure that payroll registers are tied to the general ledger before submission to the Controllers office.
Ensure the resolution of any outstanding items on the payment and tax elections every month.
Serve as backup for payroll coordinator team members in their absence and assist with processing and proofing payroll.
Provide backup support to the Payroll Specialist to process invoices through the firms expense management platform ChromeRiver.
Assist with special projects or research as needed and requested.
Participate in the firms global Responsible Business program.
Other duties as assigned.

QUALIFICATIONS

Three (3) years of related experience required.
Must have a solid background in payroll processing and general ledgers.
Demonstrated Workday knowledge and experience.
Advanced Excel skills.
Strong written and verbal communication skills.
Bachelors degree required with a focus in business accounting or finance preferred
Equivalent combination of education and work experience

HOURS

Core hours are Monday through Friday 9:00 a.m. 5:30 p.m. with one hour for lunch. Must be flexible for overtime as needed. Limited time off in December and January due to year-end demands. This position follows a hybrid schedule with four days in the office and one day working remotely from home.

In Washington D.C. the annualized salary range for this position is $71000 to $93000 depending on the candidates overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary addition full time employees as well as some part time employees will be eligible for the firms fringe benefits as they currently exist.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at

Required Experience:

The primary job responsibilities include:

Review notifications from the firms HRIS system Workday and make necessary entries/adjustments to ensure employee salary payments are correct.
Maintain employee payroll records and files.
Coordinate with the billing team to obtain an accurate accounting of hours for the hourly attorneys payroll.
Return the personal accounts deduction list to the billing team each month.
Review and audit all three payrolls before their completion date.
Audit and review tax elections each quarter.
Provide backup support for Payroll Specialist during the summer associates orientation.
Ensure that payroll registers are tied to the general ledger before submission to the Controllers office.
Ensure the resolution of any outstanding items on the payment and tax elections every month.
Serve as backup for payroll coordinator team members in their absence and assist with processing and proofing payroll.
Provide backup support to the Payroll Specialist to process invoices through the firms expense management platform ChromeRiver.
Assist with special projects or research as needed and requested.
Participate in the firms global Responsible Business program.
Other duties as assigned.

QUALIFICATIONS

Three (3) years of related experience required.
Must have a solid background in payroll processing and general ledgers.
Demonstrated Workday knowledge and experience.
Advanced Excel skills.
Strong written and verbal communication skills.
Bachelors degree required with a focus in business accounting or finance preferred
Equivalent combination of education and work experience

HOURS

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Required Experience: