Receptionist Law Firm

Receptionist Law Office

Job Type: Full-time
Salary Range: $45000 $55000

Our client is an award-winning firm dedicated to providing exceptional customer service in family law estate planning and fertility law across British Columbia and Alberta. They are seeking an outgoing team-oriented Receptionist who can contribute to the firms positive and collaborative culture.

Position Overview

The Receptionist will serve as the first point of contact for clients and visitors ensuring a professional and welcoming environment. This role requires strong communication skills attention to detail and experience in reception and administrative support within a law firm setting.

Key Responsibilities

Client Service & Communication

• Greet clients vendors and visitors professionally and courteously.
• Manage incoming calls for the Vancouver office and provide backup support for Calgary.
• Respond to reception emails promptly and triage inquiries.
• Support client intake: booking consultations sending Teams links running conflict checks opening files and coordinating with lawyers and staff.

Administrative & Operational Support

• Provide administrative assistance to the Vancouver team COO and Marketing Manager.
• Draft and format documents and maintain accurate electronic records.
• Update shared forms and manage online scheduling via Acuity.
• Collaborate with reception team members and assist with onboarding and cross-training.
• Coordinate cheque handling and courier arrangements.

Office & Facilities Support

• Maintain reception and boardroom areas to ensure cleanliness and professionalism.
• Oversee kitchen and copy room organization and liaise with vendors for supplies and equipment.
• Monitor inventory and place orders as needed.
• Act as tenant floor warden managing emergency procedures and fire safety compliance.

Professional Standards

• Adhere to company policies and contribute to a positive workplace culture.
• Demonstrate strong organizational skills and ability to prioritize tasks.

Qualifications & Skills

• Administrative designation or working toward one preferred.
• Minimum 3 years experience as a receptionist or LAA/administrator in a law firm.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively as a team player.
• Organized and meticulous capacity with strong attention to follow-up and detail.
• Proficiency in MS Word Excel Outlook Adobe MS Teams; experience with Unity is an asset.
• Ability to multitask and work collaboratively in a fast-paced environment.
• CPR and First Aid certification required (training provided if needed).
• Full-time in-office attendance required; occasional overtime may be necessary.

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education skills and career ambitions.

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