Accounts Payable Coordinator

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for managing the day-to-day processing of vendor invoices and payments. This role ensures timely and accurate payment of company obligations maintains strong vendor relationships and supports financial reporting and compliance efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Process vendor invoices ensuring accuracy proper coding and timely entry into the accounting system.

Review and reconcile vendor statements and resolve discrepancies.

Prepare and process check runs ACH payments and wire transfers.

Maintain accurate and organized records of all accounts payable transactions.

Communicate with vendors and internal departments to resolve invoice or payment issues.

Assist with month-end closing activities including accruals and reporting.

Ensure compliance with internal controls and company policies.

Support audits by providing documentation and responding to inquiries.

Perform other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS (KNOWLEDGE SKILLS AND ABILITIES)

High school diploma or the equivalent is required.

Associates degree in Accounting Finance or related field is preferred.

2 years of experience in accounts payable or general accounting is preferred.

Strong attention to detail and organizational skills.

Proficiency with accounting software and Microsoft Excel.

Proficient computer literacy and the ability to learn and operate company-provided software and automation systems.

Proficient in both verbal and written English communication.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Prolonged periods of sitting at a desk and working on a computer.

Ability to lift up to 25 pounds occasionally (e.g. office supplies small equipment or documents).

Frequent walking or standing during office organization meetings or coordination with farm staff.

Manual dexterity for operating office equipment such as computers printers and phones.

Occasional bending stooping or reaching to access files supplies or storage areas.

Ability to work in a shared office environment that may be located near or within an active farm setting.

Comfort with occasional exposure to outdoor conditions when coordinating with field staff or inspecting supplies.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge skills or abilities. This document does not create an employment contract implied or otherwise other than an at will relationship.

Benefits