Purchasing Coordinator

What you will work on

• Responsible and accountable for the purchasing of supplies materials and equipment for OFM and affiliate programs.
• Responsible for supply management functions including receipt storage and transfer of materials and equipment.
• Assist in purchasing activities for the Governors Office when they have difficulty locating the items they desire.
• Evaluate supply and equipment usage data supply needs and stock levels and order supplies at the optimal point.
• Perform market analysis and consider customer needs to ensure the purchase matches the customers request.
• Research market conditions and prices to ensure purchases are made at the best rate and determine the appropriate course of action/ procurement methodology to make the purchase.
• Assess vendor performance and compliance to ensure the agency is receiving the appropriate value in the goods or services purchased.
• Originate purchasing documents
• Review invoices monthly for accuracy and provide monthly billing documentation to accounting.
• Manage the Supply Room Visa card to ensure agency and state purchasing policies and procedures are being followed.
• Maintain records for agency-assigned vehicles and schedule required maintenance to keep vehicles in good working order.
• Report agency car miles to DES audit and approve monthly billing.
• Work with DES to obtain replacement and new leased vehicles with prior approval from the CFO.
• Liaison with the Department of Enterprise Services Fleet Operations to set up OFM employees in their reservation system prior to the employee renting a state vehicle.
• Liaison with the Secretary of State for agency records and their records retention Disposal Authorization Number (DAN)
• Coordinate with the Secretary of State and the Fiscal staff on the destruction of records to meet their records retention requirements.
  

What we need you to bring
Required Qualifications:

• Effective written and verbal communication skills for interacting with internal customers service providers and agency leadership.
• Ability to work both independently and collaboratively in a team environment while exercising sound judgment and initiative.
• Demonstrated cultural competency and ability to work effectively with individuals from diverse backgrounds and historically underserved communities ensuring inclusive and respectful communication and service delivery.
• Proficiency in using common business software applications (e.g. Microsoft Office Suite Adobe email platforms) to manage tasks and document work.
• Understanding of workplace safety practices and ability to identify and mitigate potential hazards in facility-related work.
• Knowledge of inventory control practices to support operational efficiency and stock availability.
• Strong organizational skills with the ability to manage competing priorities and respond to changing programmatic needs.

• High School Diploma or equivalent GED
• Two (2) or more years (full-time equivalency) of experience with mail management
• Two (2) or more years of experience using Microsoft Suite software
• Three (3) years of customer service experience

What we offer:

At OFM we foster a culture of integrity innovation inclusion and belonging. We value both learned and lived experiences believing that diversity makes us stronger. To support your health and well-being we offer a variety of benefit programs for our employees.

Please visit ourRecruitment Pagefor a full list of benefits available to employees. Heres a quick glance at some of the unique benefits that OFM offers:

• An environment of diversity equity inclusion and belonging
• Medical Dental Vision and Life Insurance
• 12 paid holidays 14 paid vacation days (minimum) and 12 days of sick leave per year
• State retirement programs

Application Process:
Once youve decided to apply for a state government job youll complete an online application to showcase your qualifications. Keep in mind that once you submit the application a real person is going to read it. We do not use AI or other technology that screens your application and rejects it. Please ensure that you provide clear and detailed information about your work history allowing your qualifications to be accurately assessed. We will contact the top candidates directly to schedule interviews. If you require a reasonable accommodation during the application process please call 7-1-1 or 1-.

Your application will not be considered complete and sent to the hiring teams for review unless you attach all of the following:

• Cover letter:describing your experience skills and contributions you will bring to this leadership role along with the values you will bring to the team and organization if you are chosen for this position.
• Resume:that details your applicable experience and education.
• References:At least three professional references with current phone numbers.

Questions:
OFMs Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation during the application or interview process please email us at .

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons with disability persons over 40 years of age and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules.

For more information please see WAC.