Office Administrator (CS26-153)

Overview

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator (CS26-153). As a premier metropolitan university SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive broad-based education and enriched by hands-on research opportunities SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE

Employing more than 2400 faculty and staff members SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year the Universitys presence generates almost 9000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Provide administrative organizational and office support to the Chairs of Accounting and CMIS as well as approximately 24 full-time faculty and varying part-time faculty.

• Reduce inquiries to the Chairs by using thorough knowledge of the University and School of Business to assist and answer questions from students prospective students faculty staff and the public.

• Create and maintain documents containing confidential and sensitive information and draft correspondence memos and reports representing the Chairs and faculty.

• Establish and maintain confidential records and files and coordinate updates to department websites bulletin boards and brochures.

• Conduct research and analysis for projects assigned by the Chairs and faculty.

• Maintain inventory control records and conduct periodic physical checks.

• Plan organize assign and review the work of support student workers and GAs and coordinate the hiring training and evaluation of department support students.

• Prepare faculty travel and expense reimbursement documents and coordinate logistical arrangements for conferences and meetings.

• Manage and update the Chairs calendars with reminders of upcoming engagements.

school diploma or equivalent.
one of the following from the categories below:

• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

• Knowledge of administrative procedures and systems including word processing file and records management and general office procedures and terminology.

• Knowledge of customer and personal service principles including needs assessment meeting quality standards and evaluating customer satisfaction.

• Knowledge of English language structure and content including spelling composition rules and grammar.

• Knowledge of computers and computer systems (hardware and software) for data entry and information processing.

• Skill in material resources management including obtaining and appropriately using equipment facilities and materials.

• Skill in decision-making by weighing costs and benefits and choosing the most appropriate action.

• Skill in effective communication.

• Ability to understand written sentences and paragraphs in work-related documents.

• Ability to organize or arrange items according to specific rules or patterns (numbers letters words pictures or operations).

• Ability to apply general rules to specific problems to reach sensible conclusions.

• Ability to combine pieces of information to form general rules or conclusions.

• Ability to select appropriate mathematical methods or formulas to solve problems.

• Ability to provide guidance and direction to subordinates.

• Professional business or industry experience preferred.

Civil Service Information:Civil Service Application - FAQs

Application Instructions:How to Apply - Step by Step

Illinois Residency Requirement:Pursuant to the State Universities Civil Service System out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number:3253 SUCSS Classification Title. For more information on Civil Service classifications please visit the State Universities Civil Service System website at: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes at a minimum a copy of the veterans DD214/DD215 form (Department of Defense) NGB22 form (National Guard) or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit please refer to theGuide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and where applicable other background checks such as a drug screen verification of employment and education or licensure/certification reference checks and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information:SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation:If you are unable to utilize our online application system and need to request an accommodation please reach out to us at or via email at:

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees applicants for employment and students on the basis of age color disability marital status national origin race religion sex sexual orientation or veterans status.