HUMAN RESOURCES COORDINATOR (non-profit)

Job Title: Human Resources Coordinator (Non-Profit)

Status: Full-Time Hourly IN PERSON 9:00am TO 5:30pm with full benefits

Department: Human Resources

Pay Rate: $23.54 per hour budgeted for this year (this is a grant-funded position and rate is not negotiable)

YWCA is on a mission to eliminate racism empower women stand up for social justice help families and strengthen communities. For over 160 years YWCA has been a leader in addressing the most challenging issues of the day including womens rights safe labor laws civil rights affordable housing pay equity violence prevention and health care reform. Today our programs and services around Miami serve over hundreds of women girls and their families. And we combine programming and advocacy to move the needle on three key areas: racial justice and civil rights health and safety and empowerment and economic advancement of women and girls.

If youre passionate about eliminating racism empowering women and promoting peace justice freedom and dignity for all we want you on our team! Join us as we work on the front lines tackling some of the most pressing issues of our time. Our staff is creative collaborative smart dedicated and inspired as we seek to build a world where all girls and women are empowered to safely reach their full potential.

Summary: The Human Resources (HR) Coordinator administers the recruiting daily functions of the Human Resources Department of the agency as well as the hands-on support in the areas of benefits administration employee relations compensation professional development and training in a fast-paced evolving non-profit environment. Responsible for implementation of human resources policies procedures systems compliance and guidelines. Responsible for full hiring process; Payroll/Pay data and metrics compilation; and supporting efforts to advance the mission and core values of the organization by reinforcing HR policies company guidelines and practices for the entire organization.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Interviews posts assesses and sources talent to fulfill agencys recruitment needs; develops techniques intended to attract the most qualified candidates and maximize employee productivity and engagement

Facilitates the hiring of qualified job applicants for open positions; collaborates with Senior HR Director and key departmental managers to understand skills and competencies required for openings and presents recruiting and staffing logistics to Director and division managers.

Coordinates and administrates new hire paperwork including pre-employment background checks drug free workplace requirements offer letters new hire onboarding and benefits presentation.

Implements onboarding plans and educating newly hired employees on HR policies internal procedures and regulations thru online options; Implements Hybrid new hire orientation and employee recognition tools and programs.

Acts as initial internal advisor to staff providing advice on all aspects of employment relations and guidelines. Communicates all company policies and procedures to employee population and responds to all questions as deemed necessary by Director.

Administers probationary/annual employee performance management process and sends notification to department heads; ensures timely completion of all steps.

Assists senior HR leader with design and implementation of tools that aid with reinforcement of policies and solutions to various Human Resources issues

Collaborates and problem solves with internal partners and provides a broad range of HR administrative and transactional support to employees and supervisors as needed or requested by Senior Director.

Oversees the records maintenance and organization of all Human Resources pertinent items with the assistance of supporting personnel to include employee files physical or virtual all electronic records separate compliance and medical files and others

Maintains compliance with federal state and local employment laws and regulations and recommended best practices; reviews policies and practices accordingly such as EEOC FLSA ADA OSHA and all applicable laws to include regulatory reporting.

Acts as first contact for supervisors in regards to Workers Comp incidents; refers injured employee to clinic files claims creates and maintains all records of claims; follows up with adjuster and reports to Senior Director.

Oversees monthly all Benefit Administration to include verifies and completes benefits enrollment processes; maintains files of enrollment documentation; processes benefit payments and ensures that all payments are properly coded.

Reviews tracks and documents compliance with mandatory and non-mandatory training continuing education credentials renewals and work assessments. This may include safety training anti-harassment training professional licensure and aptitude exams and certifications.

Performs routine tasks required to administer and execute human resource programs including but not limited to compensation benefits and leaves; disciplinary matters; disputes and investigations; performance and talent management; productivity recognition and morale; occupational health and safety; and training and development.

Handles employment-related inquiries from applicants employees and supervisors referring complex and/or sensitive matters to the appropriate staff. Attends and participates in employee disciplinary meetings terminations and investigations.

Maintains knowledge of trends best practices regulatory changes and new technologies in human resources talent management and employment law.

Oversees and implements Employee safety welfare and wellness education; administers various employee relations programs and serves as a contact for employees.

Audits all work of department and support personnel for accuracy and conformance to policies and procedures; and funders requirements

Oversees E-verify process and audits physical I-9s to ensure that they are updated as required by law have been electronically secured and are uploaded for compliance to funders systems.

Prepares employee separation notices and related documentation and conducts exit interviews to determine reasons behind separations and creates and implements data tracking tool for that information.

Acts as one of the Administrators of HRIS system; administers and updates recruiting and onboarding system tools is trained as backup to Payroll in Finance and runs all reports needed thru advance report writer system.

Participates in annual wage surveys prepares annual wage analysis; and provides data to Senior Director to be able to recommend and implement pay structure revisions.

Maintains knowledge of Human Resources policies and procedures company policies and state/federal labor laws applicable to assigned areas of responsibility.

Maintains the work structure by working with supervisors/managers to update job descriptions ensure completion of performance management; process status changes etc.

Coordinates staff engagement meetings and activities and ongoing Diversity and Inclusion initiatives.

Assists Senior Director of Human Resources on other assignments and/or special projects as requested.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• GAP Insurance
• Life insurance
• Short Term Disability
• Paid time off
• Professional development assistance
• Referral program
• Retirement Plan
• Employee discount

Schedule:

• Day shift. 9:00am to 5:30pm
• Monday to Friday

COVID-19 considerations:

YWCA adheres strictly to all CDC protocols for industry and programs

Experience:

• Human Resources: 1 year (Preferred)
• Recruitment and Onboarding: 1 year (Preferred)
• Compliance management: 1 year (Preferred)
• Benefits administration: 1 year (Preferred)
• Office Administration: 1 year (Preferred)

Work Location: *This job is In-person (not remote)

Qualifications:

Bachelors degree in human resources business administration public administration organizational development or related field preferred; at least 1-2 years of Human Resources related experience or any equivalent combination of training and experience which provides the required skills knowledge and abilities for the position. Recruiting Experience a big plus.

Specialized training in employment law compensation organizational planning organization development and employee relations would be a good add-on. Thorough knowledge of standard office practices procedures and compliance. Must be computer literate with proficiency in Microsoft Office Suite including Word Excel PowerPoint Publisher Canva and Adobe Pro.

Ability to interpret and apply policies and procedures. Ability to establish and maintain effective working relationships with fellow employees supervisors division and department heads public/private sector contacts and other stake holders.

Computer Skills:

To perform this job successfully an individual should have a strong knowledge of Microsoft Office applications to include Word Excel PowerPoint and Publisher; as well as Payroll and Human Resource systems software such as Paylocity ADP Paycom Paycor UltiPro etc and Email Internet browser and virtual platforms applications.

Certificates and Licenses:

HR Certification a plus.