Procurement Operations & Process Improvement Specialist

Position Overview

The Procurement Operations & Process Improvement Specialist plays a critical role in driving procurement execution process discipline and operational efficiency within Tarketts shared services organization. This position supports internal clients across Sales General & Administrative functions and key distribution centers by managing the end-to-end Procure-to-Pay (P2P) lifecycle while leading data-driven initiatives that strengthen compliance streamline workflows and reduce operational friction.

A key objective of this role is to help the organization shift from a model that relies on frequent exceptions and manual effort to push transactions through toward a process-based standardized and preventative operating model. Today many procurement activities require significant muscling to complete due to irregularities inconsistent inputs or process gaps. The goal is to reduce this reliance on manual intervention by building disciplined predictable workflows that minimize exceptions improve efficiency and support consistent execution.

This role combines hands-on purchasing responsibilities with process analysis performance monitoring and continuous improvement. The Specialist serves as a connection point between Procurement Finance Shared Services and Operationsleveraging purchasing expertise system and data knowledge and structured problem-solving to elevate process reliability reduce exceptions and deliver measurable business value.

Key Responsibilities

Procurement & P2P Operations

Manage the full P2P lifecycle including SRM shopping cart review PR to PO creation supplier confirmations and invoice exception resolution through PDAP ReadSoft workflows.

Serve as first-level SRM approver ensuring accuracy completeness and compliance with procurement standards.

Act as primary liaison between internal clients and suppliers to address pricing delivery quality or performance concerns.

Review and route purchase requests to contracted suppliers; partner with Category Managers to identify compliant cost-effective solutions for non-contracted spend.

Maintain and update purchase orders including vendor confirmations Annual POs open POs and aged POs to ensure system accuracy and alignment with business needs.

Track document and manage purchasing workflows proactively driving actions to ensure timely resolution and reduce workflow volume.

Invoice Investment and Contract Management

Lead investigation and resolution of invoice discrepancies and blocked invoices through structured problem-solving.

Support the Investment Approval Form (IAF) workflow by coordinating with Finance and Project Owners ensuring timely approvals budget alignment and compliant documentation.

Perform monthly reviews of open/aged POs to reconcile commitments optimize cash flow visibility and ensure alignment to contract terms.

Maintain comprehensive documentation of blanket purchase orders capital investment POs and related contract requirements.

Partner with Finance and Procurement teams to ensure accurate reporting and financial capture of investment orders and associated spend.

Process Analysis & Continuous Improvement

Analyze P2P SRM and workflow performance data to identify bottlenecks inefficiencies and systemic issues.

Develop maintain and monitor KPI dashboards that measure operational efficiency SLA adherence and process compliance.

Conduct root cause analysis (RCA) on recurring issues and implement corrective and preventive actions.

Lead or support continuous improvement projects focused on cycle time reduction workflow elimination error prevention and process standardization.

Support digital transformation initiatives by identifying opportunities for automation and improved utilization of SAP SRM PDAP Celonis and related tools.

Cross-Functional Collaboration

Work closely with Procurement Finance and Shared Services to align analytics reporting and process optimization efforts with organizational KPIs.

Provide analytical support for category strategy development supplier performance reviews and sourcing initiatives such as RFPs RFIs and supplier rationalization.

Collaborate with Shared Services teams to translate data insights into actionable process enhancements.

Communicate performance trends improvement recommendations and workflow status through structured dashboards presentations and regular updates.

Qualifications

Associates or Bachelors degree in Business Supply Chain Data Analytics or a related field.

4 years of experience in procurement purchasing P2P operations accounts payable or shared services.

Strong analytical mindset with proficiency in Excel and PowerPoint.

Working knowledge of SAP SRM and ReadSoft PDAP.

Ability to interpret and communicate data-driven insights to stakeholders across functions.

Strong organizational problem-solving and communication skills.

Preferred Qualifications

Experience supporting IAF or capital investment workflows.

Experience in Process Analysis tools such as Celonis.

Advanced Excel skills (pivot tables Power Query macros).

Familiarity with process mapping methodologies and digital workflow tools.

Knowledge of procurement compliance spend analytics and continuous improvement methodologies (e.g. Lean RCA).

What We Offer

• A commitment that Safety is #1

• Competitive benefits pay and retirement plan options!

• Career growth stability and flexible work arrangements.

Responsible Manufacturing Protecting Our Planet for the Future

• We utilize renewable energy and a closed loop recycled water process.

• We are committed to reducing greenhouse emissions and water consumption.

• We are the only flooring company recognized by the Asthma and Allergy foundation.

Who we are:

With a history of 140 years Tarkett is a worldwide leader in innovative flooring and sport surface solutions with 12000 employees and 34 industrial sites. Offering a wide range of products including vinyl linoleum rubber carpet wood laminate artificial turf and athletic tracks. The Group serves customers in more than 100 countries across the globe.

Committed to change the game with circular economy and to reducing its carbon footprint the Group has implemented an eco-innovation strategy based on Cradle to Cradle principles fully aligned with its Tarkett Human-Conscious Design approach.

Tarkett is listed on Euronext (Compartment B ISIN FR000ticker: TKTT).

Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.