Office Manager

Founded over 35 years ago First Quality is a family-owned company that has grown from a small business in McElhattan Pennsylvania into a group of companies employing over 5000 team memberswhile maintaining ourfamilyvalues and entrepreneurialspirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada the companies within the First Qualitygroup produce high-quality personal care and household products forlargeretailers and healthcareorganizations. Our personal care and household product portfolio includes baby diapers wipes feminine pads paper towels bath tissue adult incontinence products laundry detergents fabric finishers and dishwash addition we manufacture certain raw materials and components used in the manufacturing of these products including flexible print and packaging solutions.

Guided by our values of humility unity and integrity we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality youll find a collaborative environment focused on continuous learning professional development and our mission to Make Things Better.

We are seeking an Office Manager for our First Quality Consumer Products company located in King of Prussia PA. This position will be responsible for the daily operations organization presentation of a shared reservation-based workspace that supports team collaboration visiting employees and guest. This role ensures that the environment remains professional efficient and ready for use each day enabling team members to focus on productivity connection and innovation.

Primary Responsibilities include:

• Open the office and prepare the workspace each day to ensure it is clean organized and fully functional.
• Manage employee and visitor badge set and access control.
• Oversee the scheduling and reservation process for shared work areas and meeting rooms ensuring all resources (technology materials and supplies) are properly arranged.
• Monitor daily workspace usage ensuring fair and efficient allocation of desks and collaboration areas.
• Partner with the building manager and facilities group to address maintenance and building concerns.
• Partner with IT to address access and technology issues promptly.
• Anticipate and plan for space needs to optimize comfort and productivity for meetings and team activities.
• Welcome visiting employees and guests ensuring a professional and welcoming experience.
• Serve as the primary on-site contact for all on-site team members.
• Maintain a positive professional atmosphere that reflects the organizations culture and values.
• Manage office supplies snacks and amenities ensuring timely restocking and cost-effective purchasing.
• Support communications related to scheduling events and meeting logistics.
• Coordinate team meetings small events leadership visits and customer engagements including catering and setup.
• Ensure required federal state local employment and legal notices (e.g. labor law and immigration posters) are properly displayed and current.
• Support HR communications and engagement efforts including mailings announcements and the distribution of employee gifts or recognition items.
• Assist with candidate coordination scheduling interviews preparing meeting spaces greeting visitors and ensuring a professional welcoming experience for all applicants.
• Serve as SAP requisitioner for KOP site ensuring accurate and timely processing.
• Prepare track and manage confidentiality agreements and related documentation for vendors visitors customers and partners in accordance with company policy.

The ideal candidate should posses the following:

• High School Diploma
• Previous office management experience preferred
• Excellent computer skills
• Standard knowledge of Microsoft Office
• Excellent communication skills
• Ability to work in a team-oriented environment
• Ability to interact effectively with all levels of the organization

What We Offer You

We believe that by continuously improving the quality of our benefits we can help to raise the quality of life for our team members and their families. At First Quality you will receive:

• Competitive base salary and bonus opportunities
• Paid time off (three-week minimum)
• Medical dental and vision starting day one
• 401(k) with employer match
• Paid parental leave
• Child and family care assistance (dependent care FSA with employer match up to $2500)
• Bundle of joy benefit (years worth of free diapers to all team members with a new baby)
• Tuition assistance
• Wellness program with savings of up to $4000 per year on insurance premiums
• ...and more!

First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such First Quality provides at least annual training regarding data privacy and security to employees who as a result of their role specifications may come in to contact with sensitive data.

First Qualityis an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability sexual orientation gender identification or protected Veteran status.