Office Manager HR

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage day-to-day administrative operations of HR and the farm office.

Provide clerical support when needed such as answering phones sorting and distributing mail and preparing documents.

Maintain office files; implement an efficient system in SharePoint to access files and records.

Maintain employee records and assist with onboarding/offboarding of full time and seasonal employees.

Respond to employee questions and requests such as time-off leave of absence workers compensation and safety-related inquiries.

Provide payroll support by preparing and verifying accounting data for submission to an outsourced payroll provider.

Coordinate and maintain staff scheduling to ensure adequate coverage for all positions.

Coordinate communication between management employees contracted staff suppliers and clients.

Performs or facilitates maintenance of office equipment including cleaning maintenance and repairs.

Maintain inventory of office supplies; orders new supplies as needed.

Monitor and enforce compliance with company policies state regulations and federal laws.

Occasionally maintain accurate financial records; accounts payable/receivable invoicing budgeting and reporting.

Provide calendar management support for leadership.

Serve as the point of contact for the internal team.

Perform any duties assigned.

Requirements

MINIMUM QUALIFICATIONS (KNOWLEDGE SKILLS AND ABILITIES)

High school diploma or equivalent required; Associate degree in office administration or related field preferred.

At least three years of administrative and clerical experience are preferred.

Proficiency in office software including Microsoft Office Suite (especially Excel and SharePoint) and comfort with digital filing systems.

Excellent organizational attention to detail and time management skills with the ability to prioritize tasks and manage multiple responsibilities.

Strong communication skills both written and verbal for interacting with employees management vendors and clients.

Knowledge of basic financial administration including budgeting invoicing accounts payable/receivable and payroll processing is preferred.

Knowledge of HR practices including onboarding employee recordkeeping and compliance with labor laws is preferred.

Problem-solving skills and the ability to work independently with minimal supervision.

Ability to handle confidential information with discretion and professionalism.

Customer service mindset with a collaborative and approachable attitude.

Adaptability and flexibility to support a dynamic seasonal work environment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Prolonged periods of sitting at a desk and working on a computer.

Ability to lift up to 25 pounds occasionally (e.g. office supplies small equipment or documents).

Frequent walking or standing during office organization meetings or coordination with farm staff.

Manual dexterity for operating office equipment such as computers printers and phones.

Occasional bending stooping or reaching to access files supplies or storage areas.

Ability to work in a shared office environment that may be located near or within an active farm setting.

Comfort with occasional exposure to outdoor conditions when coordinating with field staff or inspecting supplies.

Benefits